Director, Finance

Position: Director, Finance

Location: Office-based in Barrie, ON

Reports To: Executive Director

Direct Reports: n/a

Position Type: Full-time, permanent

Salary Range: $$75,375 - $80,000

Context

The Ontario Aboriginal HIV/AIDS Strategy (Oahas) is an Indigenous-led organization committed to promoting and supporting healthy, thriving Indigenous communities through providing culturally grounded education and access to harm reduction to reduce the transmission of HIV and other STBBIs in our communities. Oahas operates based on the principles of Greater Involvement of People living with HIV/AIDS (GIPA), Meaningful Engagement of People living with HIV/AIDS (MEPA), “nothing about us without us”, Indigenous harm reduction, and respect for our cultural knowledges and teachings. These foundational principles guide all aspects of our relationships and work.

Summary

We are looking for an experienced finance professional to lead and manage all aspects of accounting and bookkeeping for the organization, including the various program finances, preparing and presenting financial reports and reconciling transactions, and leading administrative compliance responsibilities, including all required reporting to municipal, provincial or federal regulatory bodies, and annual audit procedures. The Director, Finance is instrumental in advancing the development, implementation, and evaluation of Oahas’s finance and financial administration activities. They will work closely with the Senior Management Team under the direction of the Executive Director.

The ideal candidate is a professional, dependable and enthusiastic individual with a passion for finance and numbers, a strong desire to serve and learn, and a heart for community service.

Organizational Values

Oahas’ organizational values are Autonomy and self-determination, Accessibility, Innovation, Justice, Connection, Accountability, Hope and Advocacy. Based on our organizational values, we have developed agency wide accountability behaviours that are shared with all Oahas staff and used as part of our performance evaluation tools. These include engaging in the work using direct communication, kindness, generosity of spirit and respect.

In addition to these organizational values and staff accountability behaviours, the Director, Finance is expected to uphold the following values and embody them in practice:

• Efficiency
• Accuracy
• Organization
• Structure
• Consistency
• Strategy
• Collaboration

Specific Accountabilities

Strategic Leadership

• Promotes and demonstrates, through example and consistent behaviour, the vision, mission, and values of the organization.
• Builds financial literacy and financial planning capacity across the organization to improve collective stewardship of programming and services that are intended to best serve community.

Financial Services

• Responsible for the integrity and accuracy of the agency’s accounting transactions and records, including full cycle accounting – day-to-day bookkeeping and month-end accrual and reconciliation.
• Maintains general account, program accounts, and other required ledgers.
• Summarizes financial health status and generates accurate monthly financial reports or statements, including variance analysis report for regular Senior Management Team meetings.
• Leads completion of all program and service-related financial reports, prepares financial reports for Executive Director’s approval for grants.
• Assists with stewardship efforts of the organization and substantiates financial transactions as necessary.

Financial Administration

• Payroll Administration
• Ensures completion of bi-weekly payroll process and leads budget management of staff allocations and coding, in collaboration with the Director, People & Culture.
• Maintains financial reports and tools, as required by the Executive Director or the board.
• Presents quarterly salary projections.
• Banking Administration
• Oversees the administration of Oahas banking activities, including monitoring cash flows and updating payments in QuickBooks.
• Liaises with the bank to update official signatories and fulfill banking requirements.
• Leads responsibility for credit card reconciliation and administration.

Adherence to External Regulatory Bodies

• Ensures compliance with municipal, provincial, and federal legislation as it relates to all agency operations.
• Applies expert knowledge of non-profit sector financial standards to ensure all financial practices follow Ontario non-profit legislation and regulations.
• Ensures timely completion/payment of all corporate taxes/remittances, including GST/HST remittances and CRA reporting for charitable organizations.
• Leads support to third party auditing firms to prepare for the annual financial audit process.
• Ensures that financial reporting for program and service-related project grants, budget submissions/revisions, foundation solicitations, and other reporting duties are completed and submitted in a timely manner.

Planning, Development, Research and Evaluation

• Supports cross-training in financial planning activities, including budgeting, forecasting, etc.
• Develops effective, user-friendly tools to communicate financial information across the organization.
• Leads co-development of the annual operational budget by the Senior Management Team.
• Prepares program and service-related budget submissions and funding proposals for grants.
• Performs risk assessment tests/analysis to inform sound fiscal planning.

Board Governance

• Provides Board with timely and accurate information and analysis to inform policy/governance decision-making.
• Ensures Board and operational reporting and records management protocols are in order and updated regularly.

Qualifications & Skills

Required Qualifications

• Minimum of 5 years of financial management experience, preferably of which at least 3 years have been with a non-profit and or charitable organization.
• Experience in mentoring and financial literacy coaching and training.
• Demonstrated ability to create and maintain sound financial tools and practices, aligned with GAAP.
• Proven experience in leading project-based finance operations in fast-paced environments.
• Ability to take initiative, to organize effectively and prepare key deliverables on time.
• Excellent ability to forge relationships at all levels.

Preferred Qualifications

• Diploma/degree in a relevant field, including Finance, Accounting, or Business Administration.
• Knowledge and experience in the administration of Indigenous programs.
• Competency and understanding of Indigenous cultures and ways.

Required Skills

• General bookkeeping services, accounts receivable and payable.
• Advanced skills in Microsoft Excel and financial management software.
• Strong written and verbal communication skills in English.
• Attention to detail.

Oahas is committed to equitable representation and access. We strive to build an inclusive workforce that reflects the rich diversity of the communities in which we live. To this end, we strongly encourage applications from Indigenous people and those with lived experience.