Design Build Project Coordinator

PROJECT COORDINATOR, DESIGN-BUILD

SAJO is a leading general contractor and project management firm specializing in interior retail construction. SAJO is also a full-service retail fixture resource firm that supplies value engineering, prototyping, manufacturing, and rollout management internationally.

SAJO is in search of dynamic individuals for the position of PROJECT COORDINATOR, DESIGN BUILD.

Responsibilities

1. Provide insight into the constructability of projects and propose cost-effective solutions and variations on design and materials.
2. Develop and maintain cooperative working relationships with clients and vendors.
3. Assist in managing the bid process, review, and prepare bid documents.
4. Evaluate tenders when received and prepare cost breakdowns.
5. Negotiate/award contracts with respective vendors.
6. Coordinate all members of the project, establish production schedules, and revise schedules to reflect changes, backlogs, or delays.
7. Assist in managing budget compliance and in processing all financial aspects of the project (e.g., contracts, purchase orders, billing inquiries, change orders, invoices, payments, etc.)
8. Monitor work progress to assess compliance with quality standards and ensure constant communication with internal and external stakeholders on project progression.
9. Analyze shop drawings and data sheets to determine requests for information (RFI), update and load drawings into Procore.
10. Coordinate production and shipping activities and ensure that schedules are respected by tracking the reception of components produced, received, and shipped.
11. Prepare and document production, purchase orders, vendor quotes, packing slips, transportation, schedules, delays, changes, and other information related to the project.
12. Assist in unit handover, job closing, and post-mortem.

Qualifications

1. BAC or DEC in engineering, architecture, interior design, construction technology, or any related education.
2. Minimum 3 years of relevant experience.
3. Professional working proficiency in both English and French (spoken and written).
4. Proficiency in the Microsoft Office suite (Excel, Word, Outlook).
5. Knowledge of AutoCAD, Procore (Project Management Software), and Bluebeam software is considered an asset.
6. Excellent communication, planning, organizational, and interpersonal skills.
7. Must be flexible, client-centered, proactive, and solution-oriented.