CROSS-FUNCTION ADMINISTRATOR – FULL TIME / PROPERTY MANAGEMENT

The Skyview Group of Companies consists of a Real Estate Brokerage Firm, Skyview Realty Ltd., specializing in Multi-Residential Apartment Building Sales, as well as a Property Management company, Skyview Living, specializing in the management of Multi-Unit Residential Apartments.

We are seeking like-minded individuals, entrepreneurial type thinkers, results oriented, full of energy and passion, team players, who can communicate effectively and multitask efficiently with a hunger for self-growth. If you are interested in becoming part of our team, developing a career, and are challenged by this dynamic, multi-faceted role, in a highly results driven but fun family culture, then this job is for you!

This is a cross-functional entry level position with opportunity for growth, and you will handle a variety of tasks. Your overall responsibilities will include, but are not limited to:

MARKETING:

1. Website Management: Maintain and update company websites, ensuring up-to-date content.
2. Content Creation: Develop marketing materials such as newsletters, social media posts, brochures, and videos.
3. Advertising: Manage listings on platforms like Kijiji, Rent Sync, and company websites, ensuring accurate and up-to-date rental information.
4. Social Media: Oversee social media presence (LinkedIn, Instagram, Facebook, Google).
5. Market Research: Conduct research and analysis for properties, clients, and contractors.
6. Database Management: Update and maintain client, property, utilities, and tenant databases.
7. Reports: Provide monthly marketing reports to the Director of Operations.
8. Meetings: Attend weekly marketing meetings.

OFFICE ADMINISTRATION / GENERAL FRONT DESK:

1. Reception/Client Interaction: Greet guests, manage mail, and answer phone inquiries professionally.
2. Inquiries: Handle inquiries with external stakeholders (e.g., utility companies, property tax).
3. Log Management: Track inspections and certifications for safety compliance.
4. Purchase Orders: Create and process as needed.
5. Events: Assist with staff training and social event coordination.
6. Mail Management: Organizing the incoming office mail.
7. Office Maintenance: Ensure a clean, organized office environment, prepare boardrooms, and manage office supplies.
8. Executive Support: Assist the President with various administrative tasks and scheduling meetings when required.
9. Filing System: Maintain organized filing system.
10. Scheduling: Coordinate schedules, meetings, and communications for Senior Management Members including preparation of reports, presentations, and other documentation.
11. Office Stationery Management: Review stock level and ordering of office supplies on timely basis.
12. Special Projects: Work on special projects as directed by Senior Management Members.

QUALIFICATIONS:

1. Diploma or bachelor’s degree in a related field.
2. Minimum two years experience in administrative roles, with a focus on marketing, customer service and front desk operations.
3. Strong organizational skills and pays attention to detail.
4. Excellent communication and interpersonal abilities.
5. Proficiency in Microsoft Office.
6. Experience with property management software (prior experience in Yardi will be an asset).
7. Ability to create engaging presentations and materials.

REQUIRED SKILLS:

1. Experience in website management, content creation, digital marketing and social media management.
2. Good command of the English language and personable.
3. Flexibility and time management skills.
4. Ability to work independently and as part of a team.

BENEFITS:

1. Competitive salary and benefits package.
2. Opportunities for professional development and growth.
3. A supportive work environment that values teamwork and innovation.

Note: This is an in-office position and not a hybrid position.

If you feel you are the right candidate for this position, please send us your resume, a cover letter summarizing your most significant accomplishments and experience, and how they will complement this position. Please also include your salary expectations. Resumes submitted without a cover letter will not be reviewed.

We thank all applicants for their interest, however, only those selected for an interview will be contacted. All applicant information will be treated with strict confidence.

Job Type: Full-time

Pay: $44,000.00-$48,000.00 per year

Benefits:

1. Extended health care.

Schedule:

1. Monday to Friday.

Application question(s):

1. Do you have at least two years marketing experience in content creation and website management?

Education:

1. DCS / DEC (required).

Experience:

1. Office Administration: 2 years (required).

Language:

1. English (required).

Work Location: In person.