Creative Industries Coordinator - Program Admin Officer 3

Competition #: 45041

Department: Communities, Culture, Tourism & Heritage

Location: HALIFAX

Type of Employment: Permanent

Union Status: NSGEU - NSPG

Closing Date: 10-Feb-25 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Department of Communities, Culture, Tourism and Heritage (CCTH) supports communities across the province to be welcoming, inclusive and accessible, providing a great quality of life for Nova Scotians and a memorable experience for visitors. We value the collective diversity of our heritage and our people and believe in the transformative nature of culture to help create healthy, active, growing communities.

As a member of the Culture and Heritage Development team, the Program Administration Officer 3 (Program and Development Officer) is responsible for providing specialized program development, implementation, and administration of the Creative Industries suite of funding programs, which include the Creative Industries Fund, Screenwriters Development Fund and Publishers Assistance Fund.

As the Program Administration Officer, you are responsible for supporting applicants throughout the funding application process, managing the intake and assessment of grant applications, and providing regular program status reports to your colleagues and senior staff. A key function of this role will be to work collaboratively with a range of internal colleagues, external partners, organizations and individuals in order to develop and maintain an understanding of the creative industries, sector development and the export marketplace from a regional, national and international perspective.

The successful applicant will also contribute to the development of departmental strategic plans, evaluation frameworks, research initiatives, and monitoring and measurement tools to provide assessment of Creative Industries programs on an ongoing basis.

This position reports directly to the Manager, Creative Industries.

Primary Accountabilities

A few of the key responsibilities of this role include:

• Administration of creative industries grant programs, specifically application intake, assessment, client communications and reporting.
• Effective management of program budgets.
• Developing and maintaining relationships with creative industries businesses and not-for-profit organizations within the province to build awareness of the creative industries suite of programs as a set of resources that support the export potential of creative workers in Nova Scotia.
• Providing input into program design, the development of an accountability framework including monitoring, measurement and risk assessment tools, and the implementation of an assessment framework to measure program outcomes and properly evaluate the effectiveness of programs.
• Liaising with other departmental staff to prepare advice documents, briefing materials, and submissions to senior leaders.
• Help ensure the lens of equity, diversity and inclusion is woven into CCTH policy, operations and service delivery and work collaboratively within the department, government and with CCTH partners as required to advance goals related to equity, diversity and inclusion.

Qualifications and Experience

You bring with you a Bachelors’ degree in a related discipline plus 3 years related experience in program development and delivery. An equivalent combination of formal training and related experience may be considered in relation to the intellectual, reasoning and analytical requirements of the position.

This may be the right opportunity for you if you:

• Demonstrate knowledge of financial management practices.
• Have a successful track record of project management, good written and oral skills and a demonstrated ability to manage a portfolio of concurrent projects and deadlines.
• Possess excellent interpersonal skills and demonstrate an ability to engage and work with Nova Scotia’s diverse communities.
• Demonstrate knowledge and experience working in Nova Scotia’s creative industries, including the province’s film and television, music, performing arts, visual arts, craft and design and publishing sectors.
• Possess experience and expertise in the life-cycle administration of funding programs including program design, client communication and program promotion, intake, assessment and report evaluation.
• Have experience with program analysis and program evaluation.
• Have excellent attention to detail in developing and reviewing written contract documents.
• Demonstrate a strong understanding of and commitment to equity, diversity and inclusion.
• Exercise tact, diplomacy and sound judgement when dealing with internal and external clients.
• Possess exceptional organizational and communication skills (verbal and written).
• Are self-directed with the ability to work independently or in a team environment.
• Have experience using Microsoft Office suite (Word, Outlook, Excel, PowerPoint, Teams).

Assets for this role include:

• SAP and grants management systems experience.
• Experience with Microsoft Excel.
• Experience using Acrobat Adobe Pro.

Working Conditions

You may be required to travel, and you must possess a valid Nova Scotia driver’s licence.

Additional Information

Pay Grade: PR 13

Salary Range: $2,556.10 - $3,107.16 Bi-Weekly

Employment Equity Statement: Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

This is a bargaining unit position initially restricted to current civil service employees represented by the Nova Scotia Government Employees Union (NSGEU). If applying from outside a government office, employees must apply correctly via this link:

Failure to apply correctly means that your application will not be given first consideration as a bargaining unit applicant, and will only be included if external applications are pursued.

External applicants and current casual employees will only be considered if there are no qualified civil service bargaining unit candidates. PLEASE NOTE: Candidates will not be considered for an interview if applications are incomplete or are missing information.

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for their interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.