Corporate Legal Assistant(s)

Legal Accounting/Corporate Legal Assistant(s)

Are you ready to take on a role that blends your legal expertise with accounting and office management? Our Client, a well-respected law firm, is searching for two Accounting/Legal Assistants to work alongside two exceptional Partners. While your primary focus will be on corporate commercial work, you will also play a key role in accounting tasks such as billing, trust reconciliations, and financial record management. You will also assist with office coordination and handle occasional wills and estates matters, adding variety to your day. They are looking for candidates with at least 3 years of experience who are detail-oriented, organized, and eager to thrive in a collaborative environment. In return, the firm offers a competitive salary, comprehensive benefits, and a supportive team that truly values your contributions. This is not just another job — it is an opportunity to build a fulfilling career where your skills make a meaningful impact. Apply now!

Location: West End

Key Responsibilities:

• Assist with the preparation, drafting, editing, and finalizing closing agendas and all transactional documents relating to lending and corporate transactions.
• Help prepare annual resolutions and organize and track delivery of closing documents.
• Handle PC Law functions, including invoicing, day-to-day banking, reconciliations, revenue tracking, and partnership accounting.
• Handle a high volume of daily administrative tasks.
• Enter dockets daily and ensure they are accurate and consistent.
• Manage duties related to accounting and billing.
• Open and amend files.
• Proofread and check documents.
• Diarize and monitor deadlines for multiple files to ensure tasks are completed.
• Ensure electronic and physical files follow the established system.
• Liaise with clients and other lawyers to take instructions, obtain information, and report on status.
• Facilitate wire transfers and communicate with clients when needed.
• Communicate professionally with all internal and external clients.
• Assist with compiling Record Books.
• Arrange meetings.
• Calendar management.

Qualifications:

• Minimum 3 years of experience as a Legal Assistant, ideally in corporate commercial law. Exposure to wills and estates is a plus.
• Proficiency in PC Law (or willingness to learn), along with experience handling billing, reconciliations, and basic accounting tasks.
• Strong ability to multitask, prioritize, and manage competing deadlines in a fast-paced environment.
• Exceptional written and verbal communication skills, with a collaborative and proactive mindset.
• High level of accuracy when handling legal documents, financial records, and court submissions.
• Willingness to take on a variety of tasks and learn new skills to support the Partners and broader team.

To apply, please forward your resume to Zaheeda Merali, Manager – Executive Search at zaheeda@cartelinc.com.