Corporate Legal Assistant

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Our client is a leading international law firm known for its sophisticated legal work, collaborative culture, and commitment to service excellence. With a strong presence across North America, the firm supports a dynamic and inclusive environment where professionals thrive through mentorship, professional development, and meaningful work. The firm places high value on teamwork, attention to detail, and delivering exceptional client service.

About The Opportunity
This is an exciting opportunity to join a high-performing Corporate practice group as a Legal Practice Assistant. The successful candidate will support senior lawyers with a focus on transactional matters, including private equity. This role plays a key part in keeping lawyers and clients organized and informed, contributing to seamless legal operations and client service delivery.

You will be part of a collaborative team, supporting two legal professionals in a fast-paced, client-focused environment. From managing schedules and meetings to supporting billing, file administration, and marketing initiatives, you’ll be a vital link in the delivery of high-quality legal service.

About The Position
As a Legal Practice Assistant, you will provide essential administrative and practice management support to a team of corporate lawyers. You’ll assist in all aspects of client and file management, including transactional work, calendar coordination, travel, billing, and business development.

The Responsibilities

• Provide comprehensive administrative support to corporate lawyers, including managing calendars, travel, and client meetings.
• Coordinate billing with the finance team, prepare prebills and invoices, and ensure timely docketing and accurate financial records.
• Maintain and organize client files, engagement letters, and conflict checks in coordination with Records and Conflicts teams.
• Assist with marketing efforts by preparing bios, pitch materials, and event coordination. Monitor deadlines, track project updates, and support business development initiatives.
• Draft and edit correspondence, manage incoming communication, and liaise with clients and internal departments.
• Prepare expense reports, update CPD records, and support onboarding or cross-training needs.
• Collaborate with assistants and other teams to ensure seamless lawyer support and consistent service delivery.

The Requirements

• Legal Assistant Diploma or Office Administration post-secondary education required.
• Minimum 5 years of experience in a legal or professional services environment.
• Experience supporting corporate or transactional practices is highly preferred.
• Strong proficiency in MS Office Suite; familiarity with legal billing software is an asset.
• Excellent organizational skills and the ability to manage multiple deadlines effectively.
• Strong written and verbal communication abilities.
• A proactive, detail-oriented approach with the ability to work both independently and collaboratively.
• Ability to thrive in a high-pressure environment and adapt to changing priorities.
• Willingness to occasionally work overtime when needed.

Compensation

• Competitive salary
• 3 weeks of vacation
• Comprehensive benefits package including health, dental, and wellness coverage
• RRSP matching program
• Annual performance review with bonus eligibility
• Work model: 4 days in-office with additional in-office time during onboarding for training and cross-functional integration

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

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