Corporate Clerk

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

Gowling WLG’s Ottawa office is currently seeking two Corporate Clerks for our Business Law Corporate Services group. The successful candidates will support the ongoing digitization of a corporate minute books project which involves the adoption of the Athennian work-flow software product. The Corporate Clerks will be responsible for ensuring the integrity of the corporate data which is saved in iManage and entered into Athennian, review various available sources of corporate data to capture all relevant information, arrange for that information to be saved appropriately and cause the appropriate subset of that information to be recorded in Athennian such that the record in Athennian can be confirmed for each corporation, and will liaise with the Corporate Clerks responsible for each corporation as their work progresses.

This position is a contract opportunity for up to 12 months. There is flexibility to work full-time or part-time hours. Remote work is an option.

RESPONSIBILITIES

1. Review various sources of corporate data to capture relevant data.
2. Saving relevant data using iManage and Athennian work-flow software.
3. Liaising with the Corporate Clerks responsible for the various corporations as work progresses.
4. Ensuring the currency and integrity of the corporate materials saved in iManage and Athennian.
5. Facilitating the “confirmation” of each record completed in Athennian.
6. Exercising discretion and judgement when reviewing and organizing documents and materials within iManage and Athennian.
7. Performing ongoing quality control throughout.
8. Organizing, labeling and filing of electronic files in accordance with established saving and naming protocols.
9. Act as a go-to person for staff for status of corporate files within the digitization process.
10. Scanning of documents as required.

QUALIFICATIONS

1. Law Clerk diploma coupled with a minimum of three years legal experience as a Law Clerk/Paralegal in the Province of Ontario.
2. A minimum of three years of experience in an office environment handling corporate and/or governance documents, and working with corporate minute books.
3. Advanced knowledge of Microsoft Office Suite, iManage and Nuance PDF or Adobe Acrobat.
4. Experience with Athennian or similar corporate database, such as EnAct, GlobalEnact or Alf, is an asset.
5. Comfortably communicate with internal resources in order to take instructions, obtain required information and report on status.
6. Ability to work well in a team environment, employing good communication and social skills.
7. Strong written and verbal communication skills.
8. Ability to multi-task within a fast-paced environment.
9. Strong organizational and administrative skills.

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.