Coordinator, Recreation Facility

Req ID: 26524
Vacancy Type: Temporary (Up to 1 year)
Number of Positions: 1
Closing Date: 04/25/2025

Reporting to the Manager, Recreation Facility, the successful candidate will be responsible for overseeing the daily administrative, operational and customer service facility activities which support the work of other City divisions such as Mississauga Fire Emergency Services, IT, Emergency Management, Facilities & Property Management and CSC.

Duties and Responsibilities

• Oversee daily facility and grounds inspection to identify issues regarding maintenance/security/cleanliness.
• Manage troubleshooting and performance of minor repairs.
• Responsible for daily checks/re-setting of building systems to meet operational standards and legislative requirements.
• Responsible for room set ups for meetings, including table/chair/audio/video set up and restoring the room to its original condition after each use, including cleaning as required.
• Responsible for monthly data entry to track expenses.
• Works collaboratively with MFES team to ensure that the division is given priority in terms of facility booking through ongoing check-ins and regular updates of booking schedules.
• Assigns work to staff on a daily basis and oversees the quality of work.
• Provides training and mentoring to PT staff as required and sets expectations.
• Acts as the designated Health & Safety representative for the facility as required by the MOL, performs monthly workplace inspections and addresses deficiencies.
• Coordinates meetings, prepares correspondence, reports, agendas, minutes, manuals, documents and spreadsheets.
• Responsible for contributing to the annual preventative maintenance plan, scheduling the work and ensuring that supporting tasks are completed and progress is reported to the Manager.
• Responsible for oversight and schedule coordination for all internal/external rental inquiries for classroom/prop booking.
• Provides facility tours to external customers, answers inquiries and provides quotations to customers based on the approved rates & fees by-law.
• Works collaboratively with the Customer Service team by providing accurate information to generate rental agreements, customer invoicing and ensures that liability waivers are signed.
• Provides functional guidance to part-time staff and volunteers when on duty and as required by tasks.

Skills and Qualifications

• Minimum completion of Grade 12.
• Post-secondary degree or diploma in administrative, business or a related field considered an asset.
• Minimum 3 years of administrative and customer service experience.
• Working knowledge of facility operations and maintenance is required.
• Proficiency in MS Office, including Word, Excel, PowerPoint.
• Excellent oral and written communication skills.
• Ability to establish effective working relationships, provide excellent customer service and work in a team environment with challenging priorities.
• Research and analytical skills required.
• Previous supervisory or leadership experience is considered an asset.
• Previous knowledge of writing or implementing processes is an asset.
• Proficiency in additional computer software applications including SAP and Active Net is considered an asset.
• Standard First Aid/CPR/AED is required (or willing to obtain it within the first 6 months of start date).
• Travel between City of Mississauga facilities is required.
• Staff should be available to work flexible hours which may include days, evenings and weekends.

Hourly Rate/Salary: $69,080.00 - $92,107.00
Hours of Work: 35
Work Location: The Garry W Morden Centre
Department/Division/Section: CMS/Community Services Dept, CMS/Recreation & Culture Division, North District
Non-Union/Union: Non Union

We thank all who apply; however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion

The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Accommodations

The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.