Coordinator, Proposal Support

WSP is currently seeking a Proposal Coordinator, located in the National Capital Region or the Greater Toronto Area, who will bring their creativity, positive energy, and good nature to a national proposal team focused on the Buildings industry. This position will be responsible for researching prospective projects, taking the lead in proposal preparation, liaising with consultants, and working closely with the business development team.

Why WSP?

• We value and are committed to upholding a culture of Inclusion and Belonging.
• Our Flexible Work Policy – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
• A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
• Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
• Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
• A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

If you have a diverse skill set, including being an excellent communicator, strong writer, reliable team player, and great multitasker who is extremely organized (and can keep others organized), we would love to welcome you to the team!

What you will do at WSP

• Understand and apply proposal development processes and methodologies.
• On all proposals, develop a proposal outline document, schedule/facilitate contributions of all parties, ensure RFP compliance, draft standard proposal sections, facilitate reviews, identify gaps within draft responses and perform quality control on the final document.
• Manage the proposal response effort including coordinating necessary meetings and acting as the central point of communication for the proposal response team.
• Participate in proposal strategy and review meetings. Where several disciplines are involved in a submission, coordinate the information of the various disciplines in such a manner that the submission has a uniform and coherent appearance.
• Write various proposal sections, including executive summaries, project descriptions (qualification summaries), matrices, and CVs as required.
• Where appropriate, work with other proposal coordinators, graphic designers, technical resources, legal professionals, and other internal resources to complete and submit the proposal.
• Conduct post-proposal evaluations and client debriefs to obtain insights for improving the proposal process.
• Assist with managing, monitoring, and maintaining the proposal database, files, and systems through appropriate information management systems.
• Keep accurate records on proposals in progress, completed, wins, losses, etc.

What you Bring to WSP

• Bachelor’s degree in communications, professional writing, business administration, or other education deemed equivalent.
• 5+ years of experience in proposal development or similar environment. Candidates with previous experience working in Engineering Consulting or Professional Services firms are preferred.
• Self-motivated with the initiative to go above and beyond the task at hand.
• Effective multitasker who is capable of handling shifting priorities within a demanding deadline-oriented environment and who can take initiative and work with minimal supervision.
• Strong English language and writing skills – including attention to detail and ability to proofread and edit material, as well as an aptitude for understanding technical terminology.
• Excellent verbal communication and interpersonal skills with the ability to establish and maintain strong, positive internal and external relationships with a range of stakeholders from senior level management to design and administrative staff.
• Strong computer skills: Proficiency in MS Office; Adobe Creative Suite including InDesign and Photoshop is desirable.
• Flexibility to work overtime to meet proposal deadlines as required.