Coordinator, Planning & Engagement (Full Time,1-year Temporary Contract)

Coordinator, Planning & Engagement (Full Time, 1-year Temporary Contract)

Homeward Trust Head Office, 6 - 10242 105 ST, Edmonton, Alberta, Canada Req #30

Tuesday, October 22, 2024

About Us

Homeward Trust Edmonton (HTE) is a not-for-profit organization charged with ending homelessness in Edmonton. Our efforts are guided by community need and priorities as outlined in Edmonton’s Plan to Prevent and End Homelessness. We have a dynamic work environment, filled with high-energy, dedicated, and passionate people.

Homeward Trust coordinates and provides resources for local efforts to address homelessness and its devastating impacts on individuals, families, and communities. We work with agencies, neighborhoods, mainstream systems, community members, and all orders of government in pursuit of this singular objective, grounded in the belief that we can, and will, end homelessness in Edmonton. Homeward Trust is proud our community is recognized both nationally and internationally as a leader in this work.

Our programs involve both housing (capital project funding, property management and sourcing access to new or existing units for client use) and supportive services for individuals in or seeking access to housing programs. We believe in finding housing accommodations first and then establishing the individualized supports required by the client to remain in a home.

The Coordinator, Planning & Engagement supports Homeward Trust Edmonton’s efforts to engage community and sector stakeholders in informing and leading efforts to end homelessness in Edmonton. The incumbent supports Homeward Trust’s mandate through planning, stakeholder engagement, and implementation of projects that improve the design and function of the homeless-serving system. This includes working with committees and partnerships that advance shared goals across systems and identifying and incorporating relevant information through research and program review. The role plays a key role in ensuring that the expertise of stakeholders, Indigenous community members, and persons with lived experience of homelessness are applied appropriately to inform system improvement efforts.

The Coordinator reports to the Manager, Sector Planning & Engagement. There are no direct staff reports to this position, but supervision of students, volunteers, contractors, and others may be required from time to time.

Duties and Responsibilities

Sector Planning & Coordination

• Work actively with stakeholders to help optimize the homeless serving system. This includes engagement, as well as coordinating and administering relevant committees and working groups.
• In collaboration with internal and external team, develop workplans based off project timelines and milestones.
• Identify, analyze and prepare risk mitigation tactics, identify and manage challenges, consult and coordinate with teams and committees associated with assigned committees and/or projects.
• Support regular and targeted engagements to incorporate perspectives of Indigenous community members and Indigenous organizations, as well as of people with lived experience of homelessness.
• Oversee projects from initiation to project closure. This can involve research, relationship management, and collecting community input to make tangible progress on project completion.
• Perform administrative tasks including but not limited to maintaining files, drafting correspondence, and preparing reports for the Manager, Sector Planning & Engagement.
• Perform other tasks as appropriate and time allows.

Reporting

• Support the design, development, delivery and organization of communications of projects including progress reports and post-project reviews.
• Working in collaboration with the Communications department, develop appropriate content for items such as newsletters, reports, social media, and web-based publications to share progress and results of initiatives.
• Prepare responses to information requests, including gathering information from Homeward Trust departments and external stakeholders and presenting in appropriate formats.
• Liaise with Homeward Trust committees and internal departments to ensure knowledge sharing and coordination of information.
• Synthesize relevant data, input, and information to prepare plans and reports that support decision making and action.
• Coordinate gathering of information and prepare presentations and briefings for a variety of audiences including Homeward Trust Board of Directors, committees and funders.

Education and Experience

• Graduate of a recognized post-secondary institution with a focus on community planning, project management, social sciences, political science, public health, or related specialty.
• Minimum 2 years in human services industry, ideally working with project coordination, committees, and community initiatives.
• Experience in project coordination, planning and reporting, and/or stakeholder engagement is required.
• Prior work in the not-for-profit industry is preferred.
• Equivalencies in formal education and experience will be considered.

Knowledge, Skills, and Abilities

• Proven project management ability. Must be able to initiate, complete and report on key projects identified by Homeward Trust.
• Self-starter with willingness and capability to lead on their own.
• Ability to work independently and as part of a project team.
• Exceptionally strong written and verbal communication skills.
• Exceptional report writing and presentation skills. Must be able to prepare high-quality, information-rich documents quickly that demonstrate attention to detail and simple, straightforward language.
• Ability to engage with stakeholders with a high degree of political sensitivity, diplomacy, tact and professionalism.
• Ability to coordinate and facilitate meetings and large gatherings.
• High proficiency with MS Office (Word, Excel, PowerPoint, Outlook), as well as web-based applications in professional environments.
• Proven time management and organizational skills in coordinating multiple projects and priorities.
• Knowledge of and familiarity with Indigenous history, cultures, contexts, and traditions is an asset.
• Knowledge of the non-profit service sector, in particular an understanding of issues related to housing and homelessness.

Working Conditions

• This is a Full Time, 1-year Temporary Contract, on-site position that requires an in-person presence.

This competition will close at 4:30 p.m. on November 4th, 2024. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

While we evaluate all applications based on merit, we especially appreciate and recognize the unique insights that come from personal lived experiences, such as homelessness or houselessness. We are deeply committed to fostering a diverse and inclusive workplace. Applicants from marginalized groups, including but not limited to Indigenous peoples, LGBTQ2S+, women, and newcomers, are encouraged to apply.