Coordinator, Immunization Clinics

Job Description

Coordinator, Immunization Clinics

Health Services – Public Health – Immunization Services Division/Clinic Operations

Status: 1 Contract Full Time up to December 31, 2025

Salary Range: $56,618 – $70,774 per annum

Work Mode: Onsite

Location: 7120 Hurontario St., Mississauga and various Immunization Clinics throughout Peel Region (Brampton, Mississauga, and Caledon)

Hours of Work: 35 hours per week

Shift Times:

• School Clinics - 8:00AM - 4:30PM
• Evening Clinics - 12:00PM - 8:00PM
• Saturday Clinics - 9:00AM - 5:00PM
• Weekend Requirement: You will be rotated into one operational Saturday per month
• Evening Clinics: You will be rotated into evening clinic shifts as part of the schedule. *Hours subject to change based on operational need.

Who we are:

As part of the Region’s Health Services, Peel Public Health works to keep people healthy and reduce their risk of becoming sick. Public Health supports people in Peel in living their healthiest possible life and contributing to the community with public health programs that are dynamic, inclusive and equitable.

What you will do in this role:

As the Coordinator, Immunization Clinics, you will play a multi-functional role with responsibilities that are essential to the successful coordination of vaccination clinics. This includes liaising with school administrators and community partners, gathering, documenting, and protecting confidential health information, and ensuring the efficient flow of materials, supplies, and people in and out of the clinics. You will also collaborate closely with public health and school staff to ensure clinic layouts, schedules, and timelines are met—maximizing clinic capacity while prioritizing the safety of all residents. Additionally, you will:

• Work with internal teams, school administrators and other community partners to schedule vaccination clinics, provide information regarding requirements, and respond to scheduling conflicts.
• Respond promptly, efficiently, and accurately to public and staff inquiries, including requests for immunization record information from parents/guardians and clinic staff.
• Handle confidential health information (immunization consent and dosage information documents), including filing and inputting consolidated immunization health records into the provincial database.
• Practice effective vaccine storage and handling principles, by organizing the vaccines and vaccine inventory, including maintaining vaccines in cold chain range and having the knowledge to act when vaccine is outside the required temperature range in all clinic settings.
• Support supply management for all flagship and community in collaboration with vaccine management, including driving immunization supplies to-and-from immunization clinics using personal vehicle.
• Investigate issues to identify potential impacts on clinic flow, function and outcomes and propose solutions to problems.
• Work with clinic staff and school personnel/community partners to coordinate the vaccination clinic effectively to maximize clinic capacity and immunize all eligible students and/or residents in the available time.
• Complete inventory counts for ancillary supplies, forms and other equipment and provide replenishment numbers needed for the next clinic.
• Contribute to immunization program planning, implementation, and evaluation, including divisional or committee work, as required.
• Transport supplies to clinic, between clinic and at the end of clinic to the main office in Mississauga.

What the role requires:

• Post-secondary education in a related field such as Business Administration, Medical Office Administration, Project Management, or with a minimum of two years experience working with medical records, medical databases or an equivalent combination of experience and education.
• Minimum 1-year experience in public health considered an asset.
• Valid Class G driver’s license and access to a vehicle.
• Knowledge of vaccine storage and handling guidelines.
• Experience with various clinic equipment and technical knowledge of equipment functioning including computers, hubs, data loggers, etc.
• Occasionally required to lift up to 20lbs.

Skills/Abilities:

• Exceptional organizational skills with the ability to work under pressure with minimal direction in a fast-paced and changing environment.
• Ability to work as part of a team.
• Proficient time management skills with the ability to work in a deadline-oriented environment.
• Demonstrated facilitation, partnership/collaboration skills, with the ability to multitask.
• Excellent skills in Microsoft Excel, Outlook, Word, PowerPoint, SharePoint and Teams.
• Ability to adapt to frequent changes, demonstrate flexibility and meet the goals of the program.
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias.

Nice to have:

• Exceptional verbal and written communication. Knowledge of medical terminology would be an asset.
• Knowledge and experience with Peel’s Immunization Clinics models, processes and services is an asset.

Perks @ Peel and why you will love working for us:

• Voluntary enrolment into OMERS pension plan (where applicable).
• Accrue Vacation on a monthly basis (where applicable) starting at 3 weeks per annum.
• Flexible hours supporting your wellness and wellbeing.
• Annual performance review and merit increases based on performance (where applicable).
• Supportive leadership and a culture of respect and inclusion.
• Access to tuition reimbursement (where applicable) and learning and development resources.

Be bold. Think big. Join us.

The Region of Peel offers job-based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Our recruitment process will include video conference technology.

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply online.

About Us

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 200,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident-focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada's Healthy Workplace Month with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.

Additional Information

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve. Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time-sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.