Coordinator, Finance (Accounts Payable) | Toronto, CA

Coordinator, Finance (Accounts Payable)

Location
Brookfield Place - 181 Bay Street, Toronto, Canada

Brookfield Culture
Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative, and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description
The Finance Coordinator will be part of Brookfield's Corporate team and will report to the VP, Finance. Located in our head office in Downtown Toronto, the Finance Coordinator role will oversee the accounts payable function for our North American corporate operations, impacting directly our financial planning and period-end financial reporting results.

Responsibilities:

• Lead and own the recurring weekly payment cycle, which includes:
  • Completing the process of setting up any new vendors including call back procedures;
  • Preparing the expense account coding by analyzing invoices received from vendors and seeking corrections or clarifications from vendors if required;
  • Analyzing invoices for impact to multiple legal entities and requiring cost allocation;
  • Obtaining approvals from appropriate business departments for invoices;
  • Reviewing the account coding submitted by other business groups for payment for accuracy and legitimacy;
  • Coordinating domestic and international payments to vendors in the forms of EFT, ACH, manual wires, or cheques in collaboration with the Treasury department;
  • Entering the expensing and payment of vendor invoices into Microsoft Dynamics;
• Maintain the AP subledger and vendor database in Microsoft Dynamics;
• Perform quarter-end subledger reconciliation to ensure accuracy and completeness;
• Validate and process legal invoices using Legal Tracker to ensure accuracy and compliance with company policies;
• Coordinate and facilitate the setup of new matters, ensuring proper documentation;
• Respond to AP inquiries from other Brookfield business groups and departments;
• Liaise with external vendors on aged items, queries, and overdue payments;
• Complete cheque deposit and securities transactions physically at our banking institution;
• Manage AP projects including annual IRS Form 1099 filing and quarterly state sales tax filings;
• Prepare expenditure analyses as needed for management decision-making purposes.

Qualifications and Requirements:

• Two to three (2-3) years of Accounts Payable experience, preferably at large organizations with multiple cost centers or legal entities;
• Proficient in Microsoft Excel and Word; including creating and using data analytical formulas;
• Excellent verbal and written communication skills;
• Highly organized and able to work in a dynamic, complex, and fast-paced environment, as well as adapt quickly to manage changing priorities and deadlines;
• Experience in Microsoft Dynamics is an asset.

Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence, or harassment.

Brookfield is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act. Should you require a Human Rights Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.