Coordinator Facility Services

Job Description

Coordinator Facility Services

Public Works – Operations Support

One Temporary Full Time Contract, Duration: 6 months

Compensation: $56,618 - $70,774 per annum

Work Mode: Hybrid* see below for more details

Location: 2 Copper Road, Brampton, ON

Hours of work: 35 hours of work per week: Monday – Friday 7:00 am to 3:00 pm

Reporting to the Property Manager, Facility Services you will provide administrative coordination to the Public Works Facility Services, PW Utility/CRC Site Services team and act as liaison with vendors for responding to service requests.

What you will do in this role:

• Data entry in Hansen for facility asset information, work order costs for facility repair and maintenance activities
• Administration of section documents in EIM
• Participate in the procurement processes for goods and services
• Process invoices and monitor Purchase Order status and expenditures
• Monitor and track status of preventative and demand maintenance activities and update Megamations database, administer the work order system for demand repairs, and close Preventative Maintenance work orders for the PW facilities
• Monitor work order process for benchmarking, review and report to the Property Manager current operational measures key statistics
• Process Disability and WSIB claims
• Arrange and confirm meetings, take minutes and prepare follow-up actions, copies, information for the team on Health & Safety procedures and uploads information into EIM
• Support the reception function at 2 Copper Road.
• Assist with research relating to costing of product and equipment
• Work with external vendors on resolving discrepancies.

What the role requires:

• Postsecondary degree or diploma in business or office administration, combined with one to three years’ office experience
• An equivalent combination of education and experience will also be considered
• Strong interpersonal skills with the ability to exercise good judgment in stressful situations
• Exceptional communication skills to effectively identify issues and respond appropriately
• Excellent organizational and time management skills with the ability to multi-task and prioritize workload efficiently
• Detail oriented, organized with strong computer skills to effectively document deliveries, issues and complaints
• Strong customer service skills
• Strong data entry skills
• Proficiency in MS Office: Word, Excel, Power Point, and Hansen
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and pro-actively managing bias

Nice to have:

• PCard reconciliation experience would be considered an asset
• Experience working with external vendors would be considered an asset

Perks @ Peel and why you will love working for us:

• % in lieu of benefits
• Voluntary enrolment into OMERS pension plan
• Flexible hours supporting your wellness and wellbeing
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement (where applicable) and learning and development resources

In this role, you’ll benefit from the flexibility of a hybrid work arrangement that prioritizes meaningful in-person connection. A minimum of two days per week on-site is expected, with additional in-person presence as operational needs evolve. This arrangement allows for a blend of in-person and hybrid work that adapts to support both organizational priorities and employee flexibility and is subject to change over time.

It's important to note that your remote work location must be within the province of Ontario. This ensures that we're compliant with all regulations and policies.

Peel Region offers job-based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview: Our recruitment process may be completed with video conference technology.

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If this opportunity matches your qualifications and experience, please apply online.