Coordinator, Asset Management

Reporting to the Senior Manager, Administration, and on behalf of the Canadian Residential team, the Coordinator will be responsible for the management of all administrative duties, travel, calendar scheduling, internal/external communication and special projects as required.

Duties and Responsibilities

• Provide direct administrative and office support to various departments.
• Prepare travel schedules, book travel arrangements, and make reservations for team members.
• Maintain electronic corporate files.
• Create and track Purchase Orders & coordinate with third-party vendors.
• Complete expenses for Executive Directors/VPs.
• Invoicing – track, receive and submit invoices for payment.
• Assist with weekly market rent changes.
• Handle all incoming and outgoing mail and couriers.
• Arrange property tours for financing/new properties.
• Consolidate information for Property Manager Transition files.
• Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.).
• Coordinate with IT, Marketing, Finance and third-party property managers to ensure newly acquired properties are set up in a timely manner across all systems.
• Manage third-party reports, weekly, monthly, and quarterly for all teams.
• Prepare and review presentations as required.
• Treat all responsibilities with confidentiality and discretion.
• Assist with special projects and any additional duties as necessary.
• Provide reception coverage (approximately 2 hrs/wk) and additional coverage as requested.

Requirements

• Post-Secondary Diploma in Office Administration, or relevant discipline.
• 3 years’ experience in an Administrative role preferred.
• Strong knowledge of office procedures and practices.
• Keen attention to detail.
• Experienced in booking complex air & ground travel.
• Strong writing skills. Ability to draft memos, letters & press release documents.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio).
• Resourceful and flexible.
• Proven organizational and time management skills.
• Manual dexterity required to operate computer and peripheral.
• Interacts with employees, various management levels and the public at large.