Coordinator, Administrative Services

Coordinator, Administrative Services

Business Planning and Strategy Division

Full-time Permanent (Hybrid: 2 days/week in office, 3 days/week WFH)

Target hiring range: $48,897 to $55,009

Background:

The foundation of the Ontario Hospital Association’s (OHA) strategic plan is the need to be a strong and healthy association to serve hospitals so that they can change and evolve as organizations within Ontario’s health system. The OHA’s goal is to serve and actively support its diverse membership. We are committed to leadership and excellence by providing industry-leading guidance and advice to our members. The OHA is an organization whose strength is its people. We achieve our purpose in serving Ontario’s hospitals to build a better health system through our core values humility, discovery, and passion. The OHA offers a professional and dynamic work environment and is committed to providing its employees with the right tools to succeed.

The OHA is looking for an organized and passionate individual to join our Centralized Administrative Services team within the Business Planning and Strategy Division. You are a great listener and your communication style, energy and self-confidence make people want to work with you. Your project management experience round out your diverse skillset.

The Position:

Reporting to the Team Lead, you will be:

• providing administrative support to the entire OHA team
• supporting various committees, working groups, task forces
• preparing routine replies to incoming correspondence
• coordinating in person and hybrid (online) meetings
• preparing and distributing agendas, booking meeting rooms and managing catering requests
• maintaining accurate and up to date files
• developing spreadsheets and maintaining accurate corporate records including, but not limited to, corporate records management (CRM) contacts and committee membership lists
• liaising with hotels to book event space, accommodations, and all logistics required for the event
• building surveys to obtain members hotel requirements, dietary restrictions, accessibility requirements, etc.
• preparing cheque requisitions, and processing invoices
• preparing vendor contract requests for approval

The Candidate:

The ideal candidate has post-secondary education and at least three years of related administrative and project coordination experience. You have excellent oral and written communication skills and can confidently interact with internal and external stakeholders at all levels. You are detail-oriented, organized, and are energized when juggling multiple projects in a fast-paced environment where strict attention to detail and accuracy are crucial. Working with hotels to coordinate and expedite all event logistics and maintaining accurate corporate records is an asset. Finally, you bring a high level of enthusiasm to your work and thrive in a small, high performing, dynamic team.

The candidate must be fluent in computer applications (MS Word, Excel, PowerPoint, Outlook). Confidence in the extraction, manipulation, analysis, and visually appealing data presentations is required. CRM experience is an asset.

Why Join the Ontario Hospital Association (OHA)?

Join us in serving Ontario’s hospitals to build a better health system. As a not-for-profit association, the OHA offers you a fulfilling role supporting our members through advocacy, knowledge translation and member engagement, labour relations, and data and analytics.

An inspiring and creative place to work, the OHA is your opportunity to change the healthcare system for the better, while having a lot of fun. You’ll also be welcomed into a supportive and inclusive environment built on our core values of:

• Humility – we listen to and respect the view of others
• Discovery – we explore new ideas and possibilities
• Passion – we bring energy and enthusiasm to what we do

Our Culture

The OHA is committed to fostering a climate that values equity, diversity, inclusion, and accessibility. We welcome those who have demonstrated a commitment to upholding these values and will assist us in realizing the benefits of embedding these values into the work at every level and department at the OHA. We encourage applications from individuals who contribute to the diversity of ideas within our organization.

To Apply:

Potential applicants are invited to submit a resume and covering letter by March 20, 2025. We value the unique skills and experiences each person brings to the OHA and are committed to creating and maintaining an inclusive and accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act.

If contacted for an interview, please inform us should accommodation be required.

Application Process and Requirements:

All applicants must be legally entitled to work in Canada. The successful applicant must be fully vaccinated against COVID-19 (as defined by the Government of Canada) or have a valid vaccination exemption pursuant to the Human Rights Code. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

WE ARE AN EQUITABLE AND INCLUSIVE EMPLOYER.