convention and special events planner

• Terms of employment: Permanent employment, Full time
• Starts: As soon as possible
• Source: Job Bank #3214576

Overview

Education

• College/CEGEP
• Hospitality administration/management, other
• Business statistics

Experience

3 years to less than 5 years

On the road

Work locations may vary. Frequent or constant travel is required from the employee.

Responsibilities

Tasks

• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Develop and monitor emergency security plans
• Inspect and select sites
• Develop marketing and communication plans
• Develop media strategies and public relations activities
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Review bids and negotiate costs
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Assist in budget preparation
• Assist in site selection and attend to related details
• Co-ordinate and monitor conference and meeting activities and attend to related details
• Co-ordinate media services
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Confirm and co-ordinate speakers
• Implement registration systems
• Implement social programs, food and beverage, transportation, and other services
• Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
• Plan and arrange for accommodation and transportation services
• Plan and arrange for trade shows and exhibits
• Plan schedules, goals and objectives
• Develop registration systems and information materials
• Research and design special events programs
• Plan for traffic and crowd control and security
• Plan for social events and guest programs
• Develop policies and procedures and attend to other management responsibilities
• Prepare final financial and other reports
• Manage Event Logistics
• Plan and oversee Webinars

Supervision

Experience and specialization

Computer and technology knowledge

• Google Docs
• MS Access
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Word
• MS Windows
• Tablet computer
• MAC

Area of work experience

• Business
• Community service organization
• Conference and meeting planning companies
• Hotel, motel, resort
• Multi-purpose facilities
• Professional association or organization
• Resort
• Sports and entertainment facilities
• Tourism associations
• Trade associations
• University or college

Additional information

Work conditions and physical capabilities

• Work under pressure
• Fast-paced environment
• Overtime required

Personal suitability

• Accurate
• Client focus
• Efficient interpersonal skills
• Flexibility
• Initiative
• Organized
• Team player
• Time management
• Ability to multitask

Who can apply to this job?

The employer accepts applications from:

• Canadian citizens and permanent or temporary residents of Canada.
• Other candidates with or without a valid Canadian work permit.

Advertised until

2025-02-26

Important notice: This job posting was posted directly by the employer on Job Bank. The Government of Canada has taken steps to make sure it is accurate and reliable but cannot guarantee its authenticity.

Connex Telecommunications Inc.

• Information and cultural industries
• 1 job posting advertised
• Large business (between 100 and 500 employees)