Controller

Organization Overview:

The Mel Jr. & Marty Zajac Foundation is a not-for-profit organization, located in Vancouver, BC, whose mandate is to support children, seniors and those with special needs through innovative community projects focused on developing lifelong skills and independence. The current major focus is Zajac Ranch for Children, a camp in Mission, BC, for children with chronic, life-threatening and/or debilitating conditions.

Reports To:
President

Job Type/Schedule:
Full-time, on-site, 5 days per week.

Location:
#300 – 2006 West 10th Avenue, Vancouver, BC

Opportunity:

The Zajac Foundation is seeking a highly motivated, dynamic, and results-driven Controller to join our team. The Controller is an integral member of the Foundation senior management team. The Controller is responsible for providing sound financial control and accountability and for the discharge of legal and regulatory obligations of the Foundation, the Zajac Ranch for Children, and other related parties.

In addition, the Controller provides key financial and statistical data to support management decision making. With an interest in the operations and a questioning mind, the successful candidate will be creative and look for new ways to contribute to the success of the organization. The Controller will be responsible for managing the financial activities, including accounting, budgeting, financial reporting, and compliance, as well as all payroll duties.

This role requires a strategic thinker with a strong background in nonprofit financial management and a passion for philanthropy. The ideal candidate will have experience in nonprofit accounting, grant management, and regulatory compliance to ensure the foundation’s financial integrity and sustainability.

Are You…?

• Highly experienced individual with a passion for developing important processes?
• Able to ask the right questions and dig in to get the answers you need?
• Passionate about working in the nonprofit sector and making a meaningful impact?
• A detail-oriented financial professional with a strategic mindset?
• Highly organized and able to manage multiple priorities effectively?
• A strong communicator who can explain financial concepts to non-financial stakeholders?
• A problem-solver who can anticipate challenges and implement solutions proactively?
• A collaborative team player who enjoys working in a mission-driven environment?
• A leader who values integrity, accountability, and transparency in financial management?

Key Responsibilities:

• Full cycle accounting functions (GL, A/R and A/P) to financial statements, including preparation of annual audit working papers, for group of organizations.
• Managing bank accounts and cash flow, reconciliations and meeting all statutory obligations.
• Full payroll function including deductions and taxable benefits and benefits providers.
• Participate in planning, developing annual budgets and report variances on a monthly basis.
• Fulfill all reporting obligations for government (T3010s, T4s, etc.), grants, and contracts.
• Prepare and present internal financial reports (monthly financials, budgets, forecasts, variances) to Executive Team and Board of Directors.
• Review insurance policies.
• Proactively participate in risk management.
• Supervision of $3 million investment portfolio managed by outside broker.
• CRA Charity Returns and other stakeholder reporting (BC Housing, District of Mission, District of North Vancouver).
• Responsible for the payroll cycle for the foundation and all related parties.
• Cost reduction initiatives and vendor review.
• Manage cash and volunteers at fundraising events.
• Develop and implement internal controls and financial policies to safeguard the foundation’s assets.
• Manage grant funding, ensuring accurate tracking, reporting, and compliance with donor restrictions.
• Collaborate with senior leadership to align financial strategy with organizational goals.
• Provide financial analysis and insights to support program development and fundraising initiatives.
• Supervise and mentor finance staff, as applicable.
• Liaise with external auditors, tax professionals, and financial advisors.
• Ensure timely and accurate reporting to stakeholders, including the Board of Directors and donors.

Qualifications & Experience:

• Completion of a recognized accounting designation: CPA or equivalent.
• Minimum of 5-7 years of accounting/financial management experience, with at least 3 years in a nonprofit or charitable organization and a strong knowledge of generally accepted accounting principles and audit practices.
• Strong knowledge of nonprofit financial reporting, grant management, and regulatory compliance.
• Experience in planning, budgeting and variance reporting.
• Proficient with Quickbooks accounting software, including the payroll section.
• Proficient in Microsoft Office 365 full suite.
• Experience with Blackbaud Raiser’s Edge and CampBrain CRM reporting functions an asset.
• Experience in processing Canadian payroll including application of income tax regulations and other statutory obligations, labour regulations, and benefits.
• Experience with investments required.
• Technical ability to understand and develop computerized accounting functions such as report writing, importing and exporting financial data.
• Managerial, planning and organizational skills with the demonstrated ability to identify, analyze, and resolve complex problems.
• Excellent analytical, organizational, problem-solving skills, and the ability to create necessary processes and procedures.
• Ability to communicate financial concepts to non-financial stakeholders.
• Strong leadership and team collaboration skills.
• Ability to work independently to complete multiple tasks in a fast-paced environment.
• Passion for the mission and values of The Mel Jr. & Marty Zajac Foundation.

How to Apply:

Interested candidates should submit a resume and cover letter detailing their qualifications and nonprofit financial experience. Applications will be reviewed on a rolling basis until the position is filled.

The Mel Jr. & Marty Zajac Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Compensation:
$95,000 - $105,000 annually (depending on experience)

Benefits:

• Dental care & extended health care
• On-site parking
• 3 weeks annual vacation