Contracts and Procurement Specialist

As a Contracts and Procurement Specialist – Wholesale & Specialty, you will support a large, cross functional team which has different enterprise systems to operate within. Your goal will be to prepare and execute status reports for key performance deliverables to all levels of the organization including business owners, executives, management, and operations. Your success will depend on your coordination with various internal and external stakeholders to ensure all business objectives are met

What We Offer:

• Work Environment – Work in our beautiful Home Office building with access to a fitness facility, onsite nurse and cafe
• Hybrid Work Model – Allows for a blend of in-office and work-from-home days
• Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance if working out of Home Office
• Flexible Benefits Plan – in effect from day one and offers three levels of coverage to select from to meet your unique, personal needs.
• Paid Vacation – Plus an annual option to purchase additional vacation, too
• Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
• Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program

Your Responsibilities:

• Liaise with key internal departments and stakeholders to ensure proper auditing of purchase orders and invoicing
• Create day-to-day requisitions, apply applicable coding, and obtain approvals
• Order goods and/or services from suppliers and maintain inventory levels
• Follow through with supplier to ensure deliverable timelines and resolve any issues with orders by corresponding with suppliers
• Track and report on orders, including Capital Projects, and provide accurate reporting
• Manage relationships with vendors and suppliers and negotiate rates based on stated business requirements
• Manage procure to pay process for the Delivered Natural Gas and the Wholesale & Specialty Teams
• Obtain invoices to close purchase orders and ensure it is properly tracked
• Review invoices using the Inspyrus system for correct Purchase Order, coding, and to approve or reject invoices
• Track invoices against PO for reporting and monthly accrual reports
• Prepare accurate and timely weekly/monthly/quarterly reports to cross functional team on various goods and services procured
• Lead weekly or bi-weekly calls with Managers and Supervisors to review current and outstanding orders and deliverables
• Organize and Facilitate weekly Wholesale and Specialty team meetings

Your Skills:

• Excellent oral and written communication.
• Strong analytical skills with a strong ability to manage, analyze and interpret data.
• Ability to work independently

Your Experience:

• High School diploma or equivalent required, post-secondary certificate or diploma preferred
• 5+ years in a procurement related role
• 2+ years of experience in an analytics or data reporting role

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.