Contracts Administrator

Froude Management Inc. (”FMI”) is a diverse group of builders, innovators, and construction managers who constantly look for new ideas to do what they are passionate about using the most recent technologies.

At FMI, entrepreneurship is encouraged. The company’s senior staff sets expectations, but even the most junior employees with the best ideas can potentially change the company's direction. Employees’ position does not define their capability of making significant decisions for the company.

At FMI, you could be part of a fast-growing family that cares about building and maintaining excellent relationships with the internal team, subcontractors, consultants, clients, and our community. As a talented individual, we will offer you a competitive compensation package. In our family, we will support you to grow both financially and professionally.

Froude Management Inc. (FMI) is looking for an experienced Office Administrator for a wide range of ICI construction projects from start to finish. You will assist the FMI’s team with administrative support to one or more people in operation positions and represent FMI when communicating with external contacts.

An excellent Office Administrator must be well-versed in computer and administrative tasks. The ideal candidate will have great organizational skills and is able to work in a fast-paced environment.

Responsibilities

• Assists with overall administrative functions and duties on large or several smaller projects
• Handle project administration, including RFIs, submittals, change order administration, and others
• Assist project manager and superintendent in construction-related activities
• Assist the pursuit team with the preparation of bid documents and proposals
• Assist with accounts payable, accounts receivables, and billings
• Assist in payroll compliance and reporting
• Handle all office and construction-related purchasing & suppliers
• Assemble reports and manuals as needed
• Other accounting and office admin duties as assigned
• Assist project team with tendering and awarding subcontractors
• Assist superintendent with printing, filings, computer software, purchasing, labour timesheets, and others
• Create and maintain templates
• Organize meetings and take meeting minutes
• Answer phone calls and communicate with external contacts
• Assist with safety and quality control paperwork
• Develop and maintain strong relationships with internal team and external contacts
• Handle all property management communications
• Arrange for property maintenance and repairs within allowable timelines
• Organize events and meetings
• Advanced skills (i.e. emails, invitations, formulas, MS Office Suite, including the ability to create, edit, and format documents)

Job Skills & Qualifications

• Minimum of 3 years of progressive experience as an administrator or equivalent in Vancouver, British Columbia
• General construction and property management knowledge is considered an asset
• Professional and service-oriented approach internally and externally
• Self-management skills to plan, organize, and prioritize tasks with conflicting deadlines in a fast-paced environment
• Proactive problem-solver that can manage difficult situations
• Self-motivated with strong organizational skills and the ability to multitask
• Advanced verbal and written communication skills
• Ability to develop and maintain effective stakeholder relationships
• Ability to manage difficult situations
• May have one or more direct or indirect reports

Please submit your resume to [emailprotected]. We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.

If that sounds good, join us, and let’s build our community together!