Community Education Program Assistant - (00059.40)

Community Education Program Assistant - (00059.40)

Application Restrictions: Open to both Internal and external

Job Type: Support Staff (CUPE)

Posting In effect from: 3/4/2025

Closing Application Date: 17/4/2025

Closing date for internal CUPE applicants: 17/4/2025

Applications will be reviewed commencing the closing date for internal CUPE applicants and may continue until the position is filled.
Internal CUPE applicants must submit their application by 4pm on the closing date for internal CUPE applicants for their Seniority to be recognized. Applications received after this date will be considered alongside external applicants.

Full/Part Time: Part Time

Support Type: Auxiliary (Under 4 Months)

Anticipated Start Date: 28/4/2025

Position End Date (If Applicable): 25/4/2026

The Hours of work are subject to change depending upon departmental requirements

Schedule: Varied (Monday to Friday, 4 hours per day, some evenings and weekends may be required).

DUTIES

Performs a wide range of program assistance and administrative support including registration and receptionist services related to the delivery of Community Education and Workforce Development (CEWD) courses and programs.

MAJOR DUTIES & RESPONSIBILITIES

• Responds to student and client inquiries; provides course information to prospective students, including information on course changes or cancellations. Answers calls and emails and directs to appropriate department staff or takes messages.
• Processes course registrations and records using various internal software applications.
• Liaises with the supervisor and other TRU Departments to assist with program planning and delivery.
• In coordination with other team members, supports programs and workshops by collaborating on deliverables, ensuring materials are available, and coordinating shared equipment.
• Prepares and maintains course setup, class lists, course reconciliations, and course completion requirements.
• Secures sufficient facilities, and ensures supplies and resources are available for course delivery and instructors within current TRU procedures.
• Prepares a variety of documents including correspondence, contracts, evaluation summaries, curriculum preparation, and memos.
• Maintains the department database of statistical course information, instructors, contract agencies, and stakeholders.
• Sets up and maintains filing systems (paper and electronic).
• Assists with financial reporting including tracking expenses and providing financial updates on course deliveries. Also makes travel arrangements for instructors to travel to various communities.
• Maintains the web page and social media accounts and assists with online and print advertising.

REPORTS TO

Community Coordinator

QUALIFICATIONS

EDUCATION:

• Grade 12 plus a one-year Business certificate or equivalent

EXPERIENCE:

• Two years’ related experience, including one year's experience in program delivery and one year's experience with Microsoft Office and website software

SKILLS, KNOWLEDGE OR ABILITIES RELATED TO THE JOB

• Ability to perform electronic word processing at 60 wpm and data entry
• Ability to deal courteously and tactfully with students, staff, and members of the general public
• Ability to communicate effectively both verbally and in writing
• Ability to operate related equipment
• Must be fluent in database, desktop publishing, spreadsheet, and word processing software
• Proven ability to work independently as well as part of a team
• Ability to plan, organize, and prioritize tasks and meet deadlines while maintaining accuracy and attention to detail
• Class 5 driver’s license

WORKING CONDITIONS

• Sitting at a desk and computer for a period of time
• Extensive contact with students, staff, and the general public
• General office conditions

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$27.90 - $31.00 (CUPE Grade 06 (90% - 100%))

Location

100 Mile, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> Regional Centers -> 100 Mile House

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External candidates invited to interview will be required to bring a copy of their transcripts to the interview.