Commercial Real Estate Assistant

Job Description

Overview

Hughes Commercial Realty Group is searching for a Commercial Real Estate Assistant to join our Edmonton commercial brokerage office.

You’ll touch on a variety of support services, which include contracts, conveyancing, CRM, and research support, along with general office administration. In addition, you'll provide property administration support for a select commercial building portfolio.

Our ideal candidate will have a minimum of 2+ years of experience in the commercial real estate field, with preference given to those with a background in commercial real estate law, paralegal work, or legal administrative support related to contracts and transactions.

This role is suited for someone looking to build a successful career in commercial real estate, working closely with a high-performing brokerage team.

About Us

Hughes Commercial Realty Group is a boutique commercial real estate brokerage and investment firm in Edmonton, Alberta, operating under RE/MAX Commercial Capital. We provide transactional services for clients to reach their commercial real estate goals in all asset classes. We offer integrated services in sales and leasing, development, and joint venture equity partnerships.

We recognize the importance of work-life integration in achieving personal and professional success. This makes our firm a great landing place for clients and a great place to work.

Responsibilities

1. Work closely with the Broker / Owner, Associate Broker, and Associates on client service initiatives
2. Conduct market information research, including CRM and third-party databases
3. Desire to learn and analyze commercial leasing and sale principles
4. Maintain commercial real estate contracts and conveyancing deal flow
5. Provide administrative support in electronic file management
6. Assist with contract preparation, review, and due diligence in leasing and sales transactions
7. Assist with organizing client-specific packages, presentations, and proposals
8. Assist with organizing and assembly of marketing materials for property listings, including brochures, email communications, signage, monthly listings summaries, and announcements

Qualifications

1. Minimum 2+ years of commercial or real estate experience
2. Experience as a paralegal, legal assistant, or working with commercial real estate contracts and conveyancing is an asset
3. Advanced knowledge and efficient use of business suite computer programs, including Word, Excel, PowerPoint, Google Workspace
4. AI efficient and able to learn and continuously apply new applications
5. Possess self-starting initiative while working well in a team-oriented environment
6. Must be able to handle flexibility in task management while having a keen eye for detail
7. Ability to read, analyze, interpret, and create general business documentation
8. Ability to write reports, business correspondence, and format presentations
9. Excellent and effective verbal and written communication skills on phone and email
10. Excellent proofreading and editing skills on crucial documentation
11. Ability to multitask, utilize effective time management skills, and recognize and respond to time-sensitive issues and tasks with limited direction / supervision
12. Motivated to enjoy the wins, take care of clients, and seek to better yourself and your team
13. Must have your own transportation / valid license

Offering

1. Ritchie Mill is located on the bank of the river valley, free parking with easy access to all areas of the City.
2. Hours are Monday to Friday, 8:30 AM to 4:30 PM, with the flexibility of hybrid work
3. Competitive compensation, based on previous experience and skill set
4. Annual Jasper Park Lodge Christmas weekend, golf outings in the summer, etc.