Clinical Research Assistant II

The Ottawa Hospital Research Institute is the research arm of The Ottawa Hospital– one of Canada’s largest learning and research hospitals. We are proudly affiliated with the University of Ottawa and supported by The Ottawa Hospital Foundation. With more than 2200 scientists, clinician investigators, trainees and staff, and total revenues of more than $120 million, we are one of the foremost Canadian hospital-based research institutes. Our research spans more than a hundred different diseases, conditions, and specialties with an overall focus on translating discoveries and knowledge into better health.

The Canadian Cholangiocarcinoma Collaborative (C3) was formed in 2023 through a Canadian Cancer Society Breakthrough Team Grant to increase hope in patients diagnosed with cholangiocarcinoma. The C3 is comprised of patients, caregivers, oncologists, and researchers and operates out of the Ottawa Hospital Research Institute.
Cholangiocarcinoma is a rare and devastating cancer of the bile ducts, which historically has had low survival rates and very few patient support resources in Canada. This is why the C3 was made, and a mandate of C3 is to provide greater access to clinical trials and personalized treatments for patients, while simultaneously building a high-quality immunotherapy pipeline for therapeutic discovery. To accomplish this, comprehensive research is integrated into clinical care at the earliest time possible in a patient’s cancer treatment. This starts when the patient first connects with the C3 (through our website, www.cholangio.ca, social media, or physician referrals) where they are invited to participate in the C3 Registry.
The C3 Registry is a national, one-of-a-kind, patient-focused, registry that can be used practically for identifying eligible patients to enroll into clinical trials or get access to newly approved drugs. The C3 Registry can also be used for research purposes and to gather de-identified aggregate data a.k.a “real world evidence” to help with advocacy efforts.

Job Description
We are recruiting for a Clinical Research Assistant II who will manage and maintain the C3 Registry on REDCap. This will include requesting and reviewing medical records from hospitals for C3 patient members and extracting relevant data to add to the C3 Registry. In addition, the current state of the Registry will be transitioning to a new platform (“the Ciitizen platform”) which will require the migration of our current database. You will be involved in creating the process for records collection, data extraction and sharing/linking with separate registries that the C3 has partnered with. Lastly, the C3 is starting a pilot study to extract data from the C3 registry using an artificial intelligence tool developed by our collaborators planned for Q1 of 2025.

This position includes the following roles and responsibilities:
•Establish the process for medical record curation for registry participation, in accordance with provincial/territorial laws.
•Contact hospitals and cancer centres to retrieve medical files for C3 patient members.
•Contact patients if the Registry data cannot be found in the medical records.
•Review, update, and maintain the records within the Registry.
•Assist with transitioning to the new Ciitizen platform, upload medical records to the Ciitizen platform’s virtual chart.
•Extract data from medical charts to be shared/linked with separate registries according to their data dictionaries.

This position will be based out of Ottawa and will report directly to Dr. Rebecca Auer.

Basic Requirements (Education/Experience):
•Post-secondary degree or diploma in a health science related field (BSc with a SOCRA Certified Clinical Research Professional Certification will also be considered)
•Experience in maintaining confidentiality and privacy.
•Evidence of training certification in Tri-Council Policy Statement -2 (TCPS-2) and the International Conference on Harmonisation — Good Clinical Practice Guidelines (ICH-GCP) or a commitment to acquire upon being hired.
•Excellent knowledge working with Microsoft Word, Outlook, Excel, and PowerPoint software.
•Excellent interpersonal skills (in-person and virtual)
•Excellent time management skills and an ability to prioritize multiple projects.
•Ability to work collaboratively and effectively as both part of an interdisciplinary team and independently.
•Excellent attention to detail to ensure the accuracy of data and protocol requirements.

Preferred Qualifications:
•Experience working in clinical research environment.
•Experience working in or around healthcare settings, including direct interaction with patients.
•Proficiency in English and basic knowledge of French
•Experience in clinical research, cancer research, health services or knowledge translation.
•SOCRA CCRP Certified
•Experience with REDCap software.
•Experience with data entry.

Comments to Applicant:
Please send a complete CV with description of clinical research experience.

The Ottawa Hospital Research Institute is committed to building and sustaining a welcoming and supportive culture that promotes equity, diversity and inclusion for trainees, researchers, and staff. We are devoted to identifying and removing barriers that limit equitable access to opportunities within our organization. The Ottawa Hospital Research Institute strongly supports initiatives that encourage the participation of all groups, in particular the four groups defined in the Employment Equity Act (women, Indigenous peoples, persons with disabilities and members of visible minorities).

We thank all applicants for their interest. However, only those invited for an interview will be contacted. The Ottawa Hospital Research Institute is an equal-opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process.