Clerk/ Bookkeeper, Finance (18-month contract)

Role Snapshot (Our Elevator Pitch!)

Are you a detail-driven professional who thrives in a fast-paced finance environment? Do you enjoy balancing books, reconciling accounts, and keeping financial systems running smoothly? If so, we want to hear from you! We’re looking for a Clerk Bookkeeper to support the Finance department with vital accounting and administrative functions over an 18-month contract. This role offers a chance to make a real impact while building your skills in public sector finance.

Clerk/ Bookkeeper, Finance (18-month contract)

Department: Finance
Position Type: Temporary Full-time (35 hrs./week)
Location: Essex, Ontario (Hybrid)
Posting: COE-18-25
Opening Internal Date: April 07, 2025
Closing Internal Date: April 15, 2025

Why Work With Us?

The County, as we like to call ourselves, is an upper-tier municipal government organization, providing programs and services to approximately 193,000 residents within the Essex County region and some shared services to approximately 422,000 within the Windsor-Essex region.

We operate in Canada’s warmest and southernmost County, surrounded on three sides by water and blessed with unrivalled opportunities for boating, fishing, cycling, golfing and other recreational pursuits. One of Ontario’s best-kept secrets, the County offers an affordable mix of urban and rural living with easy access to world-class amenities and schools. We are located next to the urban center of Windsor and just minutes from downtown Detroit. With comprehensive benefits, professional development opportunities, and a culture built on respect and inclusivity, we are proud to support our people in achieving their goals.

What You’ll Do

In this role, you will be responsible for:

1. Accounts Payable & Receivable
   • Prepare and input payables and generate cheques and related reports
   • Process and reconcile vendor statements and online payments
   • Prepare invoices, debit/credit memos, and enter receipts into Sage 300 Accpac
   • Manage aging reports and follow up on overdue accounts with collection efforts
   • Validate HST registration numbers and maintain vendor/customer master files
2. Banking & Financial Reconciliation
   • Create and deliver bank deposits; manage petty cash and U.S. money orders
   • Prepare and reconcile monthly bank accounts (general, USD, payroll, library)
   • Prepare journal entries and input them into Sage for approval and posting
   • Monitor blank cheque stock and maintain cheque tracking spreadsheet
3. Reporting & Documentation
   • Maintain sub-ledgers such as permit deposits and holdbacks
   • Input utility usage data into energy tracking spreadsheets and Ministry portals
   • Match credit card receipts to statements and prepare monthly reconciliations
   • Organize and maintain electronic financial records (AP, AR, bank docs, etc.)
4. Client and Public Interaction
   • Respond to inquiries from vendors, departments, and the public
   • Greet visitors, direct calls, and manage telephone greetings
   • Provide support in the absence of the Administrative Assistant or other Bookkeepers
5. Cross-Functional Support
   • Support financial operations during the absence of team members
   • Collaborate with other departments to ensure accurate and timely transaction processing
   • Participate in continuous improvement and administrative support initiatives
   • Perform other duties as required

What You Bring

Education and Credentials:

• Two-year College Diploma in Business Administration, Accounting, or a related discipline
• Knowledge of accounting principles and financial reporting best practices
• Valid Class “G” Ontario Driver’s License and access to a personal vehicle
• Completion of a Police Information Check (PIC)

Experience and Expertise:

• 1–2 years of experience in accounting or bookkeeping roles
• Experience in a computerized accounting environment using Sage 300 Accpac (or similar)
• Familiarity with public sector finance is an asset

Skills and Abilities:

• High level of accuracy and attention to detail
• Strong verbal and written communication skills
• Excellent organizational and time-management abilities
• Proficiency in Microsoft Office (especially Excel and Outlook)
• Ability to manage large volumes of data under time-sensitive financial cycles
• Commitment to confidentiality and professional integrity

Other Requirements:

• Must possess and maintain a valid Class “G” Ontario driver’s license and have access to a personal vehicle for work-related travel within Windsor and/or Essex County
• Must provide a Ministry of Transportation Driver Abstract (Uncertified)
• Must provide a Police Information Check (PIC) document

What We Are Offering

As a CUPE 2974.1 position, this role is on Band 7 with a starting hourly rate of $31.09 is just the beginning. The benefit package is second to none and the defined benefit plan of the Ontario Municipal Employees Retirement System (O.M.E.R.S) is a pension system sought by many.

The Application Journey

Your journey starts here. Submit your application online at the Career Opportunities section of our website at www.countyofessex.ca by April 15, 2025. If selected, you will be contacted by our HR team to participate in our hiring process.

The County of Essex embraces diversity and inclusion in our workforce and workplace. We are committed to building inclusive teams and an equitable environment for people to be themselves. We encourage applications from all qualified candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any accommodations through hr@countyofessex.ca. Information received relating to accommodation will be addressed confidentially. This information can be made available in alternate formats upon request.

Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for employment opportunities only.