CKUT – Funding and Outreach Coordinator

Application deadline: Sunday, March 9th, 2025 at midnight EST.

Anticipated job start date: Monday, March 24th, 2025.

Interviews with selected candidates will be conducted between March 12th – 14th, 2025.

CKUT, a non-profit, grassroots campus-community radio station affiliated with McGill University and based in Tiohtià:ke/Montreal, is seeking a dedicated Funding and Outreach Coordinator to join our collaborative team.

The Funding and Outreach Coordinator plays a crucial role in securing core funding for the station and maintaining relationships with the McGill population, the broader Montreal community, and funders. This position provides a unique opportunity to contribute to CKUT’s mission of promoting diverse voices and independent media through fundraising, grant writing and community engagement.

The Funding and Outreach Coordinator is a permanent full-time position (35 hrs weekly at $20.84/hr). It includes a benefits package of 4 weeks paid vacation, Winter Break, 10 sick days and 3 personal days, as well as a $1000 annual health stipend. Per station policy, the wage will increase either by 2% or the Quebec Consumer Price Index (whichever is higher) annually on June 1st.

This is a dynamic role, requiring a self-motivated, outgoing candidate who is well-organized and able to meet deadlines and balance multiple projects at once.

KEY RESPONSIBILITIES:

FUNDRAISING

1. Develop and implement multiple fundraising initiatives per year, including membership drives and other citywide, community engagement events to secure long-term donor-based support.
2. Coordinate CKUT’s annual Funding Drive, a concentrated 10-day fundraising campaign, taking place May 2025.
3. Prepare annual donor newsletter, gift mail outs, and promotional material (posters, press releases, thank you cards, funding drive merch, etc.).
4. Build and maintain strong, collaborative relationships with donors, sponsors, and the broader community to ensure financial sustainability and growth of CKUT.
5. Manage CKUT’s donor database (CiviCRM), ensuring accuracy and fostering relationships through personalized communication and outreach.
6. Participate as a member of CKUT’s Finance Committee (FinCom), contributing to financial visioning discussions and management.

GRANT WRITING AND REPORTING

1. Lead grant writing efforts for securing funds for station projects, contract staff positions, and core funding.
2. Collaborate with external grant writers, ensuring timely submission of grant applications.
3. Report on project outcomes and financial details, demonstrating the impact of CKUT’s programs and ensuring transparency in funding use.

CAMPUS-COMMUNITY ENGAGEMENT AND OUTREACH

1. Organize community and campus events for fundraising and visibility opportunities, such as panels, concerts, DJ events, live broadcasts.
2. Maintain strong relationships with McGill student groups (QPIRG, SSMU, PGSS, BSN, the McGill Daily), as well as community partners and businesses.
3. Organize and strategize referendum campaigns with the McGill student bodies (SSMU, PGSS) when necessary, including mandatory existence referendums (every 5 years, next one in 2027).
4. Develop communications and outreach strategies through promotional materials such as monthly newsletters and information packages in collaboration with other CKUT staff and volunteers.

COLLECTIVE MANAGEMENT AND INTERPERSONAL SKILLS

1. Participate as a member of CKUT’s Steering Committee, a non-hierarchical collective management group consisting of staff and volunteers which meets weekly to organize the short and long term operations of the station.
2. Coordinate and collaborate with CKUT Volunteers for events, promotion, and outreach initiatives.
3. Hire, train and work closely with student assistant positions, including a Funding Drive Assistant and a McGill Engagement Coordinator.

ADDITIONAL RESPONSIBILITIES

1. Contribute to the strategy and management of CKUT’s website and social media channels (Instagram, TikTok, X, Facebook) to promote the station’s outreach efforts.
2. Manage the CKUT merch store – updating inventory, restocking, and promoting CKUT merchandise.
3. Update the Funding and Outreach Training guide to include any important information for future coordinators.

REQUIRED SKILLS AND EXPERIENCE:

1. Excellent interpersonal and communication skills, with a demonstrated ability to build and maintain relationships with diverse groups, including donors, various stakeholders, community members, and campus organizations.
2. Demonstrated fundraising and grant writing experience.
3. Strong organizational skills and attention to detail, with the ability to manage multiple priorities and respond to communications promptly.
4. Confident spearheading projects, with the ability to work independently, as well as part of a team, demonstrating flexibility and initiative.
5. Experience with event planning and coordination.
6. Proficiency in English with written skills in French, bilingualism a strong asset.

PREFERRED QUALIFICATIONS:

1. Experience working in a radio or media environment, especially at CKUT or a similar environment (nonprofit, campus and/or community media).
2. Experience or familiarity working within nonprofit organizations.
3. Previous experience working in non-hierarchical structures an asset.
4. Experience in Montreal arts and culture organizations an asset.

APPLICATION INSTRUCTIONS:

Please submit a resume and cover letter outlining your qualifications and interest in the Funding and Outreach Coordinator position at CKUT. Applications should be emailed to hiring@ckut.ca with the subject line “Funding and Outreach Coordinator Application.”

Deadline for Applications: Sunday, March 9th, 2025 at midnight EST.

CKUT prioritizes the unique contributions that individuals from marginalized communities bring to our organization, and invites these individuals to apply. We encourage ALL applicants to describe the unique contributions that they, as individuals with diverse experiences, would bring to CKUT in their cover letter or resume. CKUT will make accessibility accommodations within our capacity to enable individuals with disabilities to perform the essential functions.

CKUT staff are expected to work the majority of their hours each week in our office located at 3647 rue University in downtown Montreal, situated on the traditional territory of the Kanien’kehà:ka.

Accessibility: This position is largely an office job and will require the use of a computer for extended periods of time. CKUT’s offices are not currently wheelchair accessible as they are located up one flight of 14 stairs.

About CKUT:

CKUT is a non-profit, campus-community radio station based at McGill University. Since 1987, the station has provided alternative music, news, and spoken word programming to Montreal and beyond, 24 hours a day, 365 days a year. CKUT is made up of over 200 volunteers working with a staff of coordinators, not just to make creative and insightful radio programming, but also to manage the station. The station operates on a collective management system that includes volunteers in decision-making. As a campus-community radio station, CKUT’s mandate is to provide an essential service and voice to those in the greater Montreal community whose needs are not met by mainstream commercial media. You can listen online at ckut.ca from anywhere in the world, or tune in around the island of Montreal at 90.3 FM.