Child Care Coordinator

Salary Range: $40,000 - $47,000 annually, commensurate with experience

Department: Child Care

Employment Type: Regular Full-Time Salaried with benefits and a complimentary YMCA membership

Deadline to Apply: April 21, 2025

Anticipated Start Date: May 2025

No of Vacancies: 1

Why You’ll Love Working With Us:
In addition to working with an amazing team in an inclusive and collaborative working environment that encourages creativity, curiosity, and celebrates success, we offer:

• Paid Vacation Entitlements that increase with seniority (subject to eligibility)
• Paid Personal days and sick days
• A generous employer-paid Group Health benefit plan starting from day 1, with 3 flexible options to choose from
• A Defined Contribution Pension Plan with up to 5% employer matching
• Mental Health on Demand (MHOD) Program
• Hybrid work arrangements with in-person office time to collaborate, innovate and build relationships with your colleagues
• Reduced rates for YMCA Child Care, Camp, and Child & Youth programs (subject to availability)
• Free staff YMCA Health & Fitness Memberships

Position Overview:
As the Child Care Coordinator, you will play a vital role in supporting the operations of YMCA Child Care by providing administrative assistance, coordinating program logistics, and facilitating communication between staff, families, and external partners.

Reporting to the Child Care Director, you will streamline communication, enhance administrative efficiency, and support program logistics to ensure the smooth operation of YMCA Child Care programs. Your efforts will directly impact the experience of staff, families, and children by improving response times, reducing administrative burden on leadership, and ensuring programs run efficiently and effectively.

This is an excellent opportunity for a child care coordination champion with strong relationship-building and communication skills to drive positive change and help make the YMCA of Hamilton|Burlington|Brantford an outstanding place for child care.

What You’ll Do:

• Administrative Support & Communication: Serve as the primary contact for staff and parent inquiries via the centralized email, responding directly when possible and cc’ing relevant stakeholders for awareness. Redirect inquiries as needed to streamline communication and minimize email and phone call volume for Managers and Administrative teams. Coordinate with external partners such as Wholesome Kids, manage purchasing (including Avron orders and Dollarama supplies), organize Toys R Us/Canadian Tire shopping days, and prepare and distribute the monthly calendar.
• Program Coordination & Planning: Oversee the planning and coordination of PA Day and Break programs, including staff scheduling, in-house guest arrangements, field trips, and material procurement. Provide administrative support for Summer Extended Care programs, manage Placement Student Coordination, contribute to pedagogical assessments to enhance program quality, and lead Staff Appreciation event planning.
• Operational Support: Ensure compliance with Ministry requirements by obtaining flushing reports from school board partners. Manage school board access cards as needed. Facilitate staffing logistics by coordinating coverage and responding to inquiries during shortages. Secure necessary permits and support program efficiency by visiting sites, assisting parents and staff with concerns, and, when necessary, stepping into programs. Perform additional duties as required.

What You’ll Bring:

• Post-secondary education in Early Childhood Education, Child and Youth Studies, or a related field.
• Experience in a licensed child care setting, management, or business administration. Courses in these areas are an asset.
• Knowledge of the Child Care Early Years Act (CCEYA), How Does Learning Happen, and YMCA Curriculum.
• Strong interpersonal and relationship-building skills, with the ability to establish rapport with families, staff/volunteers, and community partners.
• Excellent communication skills, both written and verbal.
• Excellent organizational, time-management, administrative, and computer skills utilizing MS Office, email, and internet applications.
• Flexibility and problem-solving skills.
• Experience resolving conflicts between staff, children, or parents, ensuring a positive, collaborative outcome and appropriate outcome.
• Minimum of 18 years of age
• Valid Standard First Aid and CPR-C & AED certification (Level C).
• Access to a reliable mode of transportation

A Major Asset If:

• You have worked in non-profit, charity or public sector organizations.
• You have experience working with diverse individuals.
• You have additional certifications in Administration.

This position requires a commitment to the YMCA mission and core values of: Inclusion, Caring, Honesty, Respect and Responsibility, as well as a commitment to building developmental assets in children and adults.

All offers of employment will be subject to the provision that the successful incumbent provides the YMCA of Hamilton|Burlington|Brantford with a current and satisfactory Police Records Check. Positions responsible for the direct supervision of children and/or vulnerable persons will be required, in addition to a Police Records Check, to provide a Vulnerable Sector Screening Report at the time of hire.

Organizational Overview
As one of the largest charitable community service organizations in Canada, the YMCA of Hamilton|Burlington|Brantford responds to critical social needs in the community and works to provide solutions. By nurturing the potential of children, youth and adults, the YMCA connects people to life-building opportunities, to each other and enhances their quality of life.

Inclusion, Diversity, Equity and Accessibility
The YMCA of Hamilton|Burlington|Brantford is committed to creating an inclusive, diverse, equitable and accessible environment. All qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or neurodiversity.

Ready to Make a Difference?
The YMCA is a charity that ignites the potential in people. #YSavesLives starts with building a strong community. If you’re passionate about creating a vibrant and healthy community where everyone thrives, we want to hear from you!

Don’t meet every requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet all qualifications. If you are excited about the role, but your resume doesn’t align perfectly with every qualification in the description, apply anyway. You may still be the right candidate for this or other roles.