Chief of Staff/Executive Assistant — Job ID 202419

Chief of Staff/Executive Assistant — Job ID 202419

ventureLAB

Date Published:

September 16, 2024

Application Deadline:

About ventureLAB

ventureLAB is a leading global founder community for hardware technology and enterprise software companies in Canada. Located at the heart of Ontario’s innovation corridor in York Region, ventureLAB is part of one of the biggest and most diverse tech communities in Canada. Our initiatives focused on raising capital, talent retention, commercializing technology and IP, and customer acquisition have enabled thousands of companies to create over 6,800 jobs and raise more than $420 million in investment capital.

General Responsibilities

Reporting to the CEO, the Chief of Staff/Executive Assistant (EA) will be responsible for providing integral executive, administrative and development support to the President & CEO and the Leadership Team. The EA serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the President & CEO. The EA serves as support for the Leadership Team, organizes outreach on behalf of the President & CEO and oversees special projects.

Responsibilities

Executive Support

• Supports the President & CEO with daily administrative duties and completes a broad range of administrative tasks including managing the President & CEO's calendar and scheduling appointments, scheduling and managing travel plans and itineraries, completing expense reports, composing and preparing correspondence, arranging agendas and preparing documents for meetings.
• Communicates with staff on the President & CEO and Leadership Team’s behalf and coordinates logistics for high-level meetings both internally and externally.
• Supports the Leadership Team with administrative duties as required.
• Serves as President & CEO's administrative liaison to the Board of Directors and manages Board activities.
• Participates as an adjunct member of the Leadership Team including assisting in scheduling and attending meetings.
• Assists in coordinating agenda, tracking actions and open issues for Leadership Team meetings.

Other Responsibilities

• Coordinate with other departments to ensure priority processes and policies are implemented on schedule.
• Support HR related matters including drafting emails and letters for reviews, contracts and agreements.
• Manage any speaking or external meeting requests for the President & CEO.
• Contribute to the development and delivery of ventureLAB's strategic goals and objectives.

Essential Skills and Qualifications

• Minimum 10 years of experience in administrative roles with experience providing support for senior management.
• Strong organizational, logistics, and time management skills.
• Strong interpersonal skills and ability to build relations with stakeholders.
• Ability to work independently and with professional discretion.
• Proficient with Word, Excel, Powerpoint, Dropbox, and G-Suite.

How to Apply

Apply to hr@venturelab.ca quoting “Chief of Staff/Executive Assistant - Job ID 202419” in the subject line. Include your resume and a brief note telling us why you’d be a great addition to the ventureLAB team. Early submissions are encouraged as applications will be reviewed on a rolling basis.

At ventureLAB, we value diversity, inclusion, and respect. Accommodations are available on request for candidates with disabilities taking part in the recruitment process.