Chief Administrative Officer

Chief Administrative Officer Employer: Town of Lynn Lake Location: Lynn Lake, MB Application Deadline: TBD

Job Description:

COMMUNITY

The Town of Lynn Lake is located approximately 1076 kilometers Northwest of Winnipeg. This community is nestled between beautiful boreal forest and countless pristine lakes. Amenities within the community include the K-12 West Lynn Heights School, Lynn Lake Hospital and Clinic, RCMP Headquarters and the Regional Conservation Office.

This position will appeal particularly to those who enjoy northern living. What keeps people in Lynn Lake is its natural beauty and abundance of outdoor opportunities. Residents are minutes away from ice fishing during the winter via snowmobile, and minutes away from the best sportfishing the province has to offer in the summer. A network of trails exists for use by ATV, snowmobile, walking, of hiking. Opportunities abound for hunting, canoeing, and road accessible campgrounds with boat launches are nearby. Guided by a sense of adventure, Lynn Lake is a small yet diverse, close-knit yet welcoming community.

Reporting to Council, the Chief Administrative Officer is responsible for the overall administrative management of the Town of Lynn Lake, including personnel, programs, and policies of the town to ensure the implementation of Council’s vision in an effective and efficient manner in accordance with Provincial Legislation and local by-laws. The successful incumbent will have exceptional operational skills coupled with the ability to actively pursue new opportunities while maintaining collaborative working relations with other communities in the region, to provide citizens with an affordable, safe, clean, and healthy environment. We are seeking a diplomatic and effective leader with well-developed management skills, strong financial acumen and a collaborative, open, honest, and direct interpersonal style. Individuals with municipal leadership experience or executive candidates with a proven track record running multi-disciplinary private or public sector organizations are encouraged to apply. This position offers a professional challenge and an opportunity to make a significant contribution to the continued success and growth of a progressive and energetic community as it enters the beginnings of gold mining operations with Alamos Gold.

GENERAL RESPONSIBILITIES

Administration

The CAO is the administrative head of the municipality and is responsible for overall administration including:

• Meetings of Council – preparing and organizing all meetings and public hearing agendas; recording the minutes of all municipal regular meetings, special meetings and public hearings; and providing council with sound advice on all aspects of municipal governance and legislative requirements.
• By-laws – ensuring all required by-laws and resolutions are in-place and up to date; preparing resolution and by-laws for the municipality, including the by-laws that require Ministerial, Public Utility Board, or Municipal Board approval (i.e. borrowing by-laws, local improvement and special service levy by-laws; public utility rate by-laws); ensuring the municipality’s procedural and organizational by-laws are in place and up to date.
• The CAO is responsible for administration, financial management, and human resource management,
• Implementing council priorities – ensuring the policies, programs and services of the municipality are implemented; monitoring, evaluating and reporting back to council on the policies, programs and services of the municipality; answering all public requests, inquiries and/or complaints, and ensuring a high standard of customer service

Sound financial management is critical to the successful operation of the municipality. The duties of the CAO in this-regards are far reaching, including:

• Preparing the annual financial plan – presenting options for the annual financial plan for council’s consideration, including the general operating budget, the capital budget, and the five-year capital expenditure plan.
• Monitoring the financial plan – reviewing the monthly/annual financial statements, and cash flow projections as required.
• Controlling – oversight of the capability to perform day-to-day accounting of the corporation (i.e. the accounts payable, accounts receivable, tax collection, payroll, monthly bank reconciliation and investments). This also includes ensuring that accurate records and books are kept of all the financial affairs of the municipality, and making adjustments, as required, to the municipality’s financial plan.
• Reporting – providing council with up-to-date financial information on a regular and timely basis, ensuring that exceptions and issues are clearly identified, providing the Provincial Government with financial information and reports as required by legislation, working with the auditor when they are conducting the annual financial audit of the municipality and providing financial information to the public as required.
• Taxation process – administering the entire taxation process, including the annual Board of Revisions hearing, collection of taxes and management of overdue accounts, and the sale of properties in arrears of taxes through the tax sale process.

Human Resource Management

The CAO is responsible for the management and supervision of the employees of the municipality.

Specific duties include:

• Recruitment and development of employees – including hiring, training, evaluating, promoting and dismissing employees.
• Conducting union negotiations with Council.
• Developing a human resource recruitment/retention plan.

ADDITIONAL DUTIES

• Oversight of any municipal programs and services.
• Assisting and overseeing the Community Economic Development Officer.
• Project Implementation and oversight.
• Other duties as assigned by Council.

QUALIFICATIONS

The ideal candidate will possess the following:

• Municipal Administrator certification, or willing to obtain.
• Bachelor’s or master’s degree in business administration.
• 3-5 years of direct experience at the management level.
• Computer skills: Microsoft Office, familiar with or willing to learn ASYST bookkeeping software.
• Ability to communicate effectively with the public, employees both unionized and non-unionized as well as external stakeholders.
• Ability to understand and interpret applicable Provincial and Federal legislation.
• Ability to understand and use financial information.
• Experience reporting to a Council or Board and working with elected officials.
• Proven ability to develop and mobilize people to achieve a shared vision and implement strategies.
• Skills in strategic planning, finance, human resources management and operations in a multi-faceted organization.
• Experience & training in community/economic/business development.
• Politically astute, visionary leader and solid decision maker with strong business acumen and a high level of integrity.
• Outstanding communication and interpersonal skills.
• Criminal record and vulnerable sector check.

SALARY & BENEFITS

• Salary range is dependent upon qualifications and experience.
• Furnished house with water utilities included.