Canadian Prairies Prescribed Fire Exchange Senior Program Coordinator (Term)

Please email resume to jobs@meewasin.com

General Accountability

Reporting to Meewasin’s Resource Management Officer, the Senior Program Coordinator is an integral role to Meewasin’s commitment to conservation and specifically the use of prescribed fire. The Senior Program Coordinator will continue to build capacity for the Canadian Prairies Prescribed Fire Exchange and lead the program including grant administration, budget development, reporting, supervision of staff and relationship management. The Senior Program Coordinator will also work with the steering committee to set and deliver on strategic goals. Below is a list of specific accountabilities; this position will also support Meewasin initiatives with other duties as assigned.

Specific Accountabilities

1. Program Coordination
   • Plan, coordinate and deliver projects that support training practitioners of prescribed fire, including administration of online courses.
   • Gather and exchange fire management data and information including active and intentional research.
   • Facilitate prescribed fire opportunities with shared equipment and connect agencies in need of resources and personnel.
   • Facilitate conversations on prescribed fire in Canada including education and outreach.
   • Foster a community of practice to support fire as a land management tool.

   Organize and complete project and activity reporting requirements based on internal, governmental and funding agency requirements.

   Review and consult on prescribed fire plans for partnership operations.

   Plan, facilitate and attend steering committee meetings.

   Ensure project liabilities are understood and addressed.

   Ensure project authorizations are delivered prior to execution.

   Work with other fire exchange networks in Canada and the United States to share best practices, resources, ideas and concepts.

   Coordinate communications including website and database development.

   Maintain regular communication with and between the project proponents, contractors, funding agencies and Meewasin Valley Authority.

   Maintain appropriate partnerships with collaborating agencies and organize the required reporting to support the CPPFE and Meewasin Valley Authority mandates.

   Develop and maintain partnerships in the conservation, agriculture, and academic communities.

2. Administration

   Execute and implement project and program management, including organizing, directing, and inspecting deliverables.

   Develop preliminary budgets and assist in allocating funds for program expenses.

   Oversee initiatives carried out by Fire Exchange employees.

   Monitor and ensure safe working conditions and practices at all training events hosted by CPPFE, in full compliance with the requirements of Occupational Health and Safety regulations, policy and reporting.

   Reconcile purchases made by petty cash, credit card, purchase order book.

   Secure and coordinate fleet vehicles, and ensure the monitoring, repair and schedule inspections with Meewasin’s Construction Supervisor.

3. Equipment Management

   Maintain an inventory of all tools, equipment and materials for CPPFE, as well as ensure safeguard measures are in place.

   Coordinate, plan and record the maintenance schedule effectively.

   Plan for replacement and upgrades as required.

4. Leadership Excellence

   Lead, attend, present and engage internally and externally on boards, committees and working groups where required.

   Plan, attend and deliver presentations for mandate delivery, including relationship development, conferences, workshops, training exercises (Prescribed Fire Training Exchange (TREX)), guidance to landowners, NGOs, communities, and other agencies to explore the use of prescribed fire.

   Foster relationships and partnerships to support and enhance Meewasin’s and CPPFE’s strategic priorities, specifically in regard to this program.

   Develop and adhere to the strategic plan, annual business and work plans, budget and associated reporting including revenue and expenses annually to achieve program goals and objectives. This includes working with fire exchange employees and the steering committee.

   Initiate or support requests for funding applications and corresponding reporting related to funding in alignment with program goals and objectives.

   Participate in recruitment, retention, supervision and training of fire exchange student placements, permanent, term and/or part-time employees.

   Schedule, evaluate and coach fire exchange employees and student placements.

   Respond to department specific media inquiries when required by Meewasin’s CEO.

   Share skills and knowledge across organizational lines for effective delivery of Meewasin’s and CPPFE’s strategic plans.

Job Type: Full-time

Pay: $53,510.00-$65,042.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Secondary School (preferred)

Work Location: In person

Application deadline: 2024-11-14