C2425/216 School Accounts/Secretary

Job Posting: Posting Detail

Posting: C2425/216 Description: School Accounts/Sec Start Date: Apr 14, 2025 End Date:
Posting Date: Apr 4, 2025 Closing Date: Apr 10, 2025 – 4:00pm

Location: Bayside Middle

Position: School Accounts/Secretary

Assignment Type: Continuing

Hours: 25

Current Shift: 8:30am- 1:30pm Monday to Friday, until end of 2024-25 school year; 8:30am - 2:08pm Monday to Friday, starting September 2025. Includes 1/2 hour unpaid lunch - starting September 2025.

10 months per year while regular classes are in session.

Additional minutes per day are NOT included in the ‘Current Shift' schedule for the 2024-25 school year. Staff are expected to work additional minutes daily in lieu of the spring break closure week in order to allow employees in continuing and temporary assignments to be paid their regular pay during the spring closure week as per Letter of Understanding - Spring Closure Week. This position will start working the additional minutes in September 2025.

This position works one week in July after school ends and one week in August before school begins. Pay Rate: $28.26

DUTIES:

• Maintains accounting for public and non-public fund expenditures.
• Prepares and checks purchase orders, cheque requests, codes invoices and expense claim requests.
• Prepares and makes bank deposits.
• Prepares and makes journal entries for public and non-public funds.
• Records, updates and processes receipts for all school MasterCard transactions.
• Monitors and reports on budget information.
• Maintains and controls petty cash fund(s).
• Liaises with PAC members regarding funding requests and provides documentation for reimbursement.
• Maintains records and creates invoices for outstanding fees.
• Maintains communication with school staff and outside agencies regarding funding issues and financial arrangements (e.g. WSANEC school board).
• Enters and makes changes to student information in Student Database System.
• Prepares and distributes reports on Student Database System.
• Records and maintains student bus rider records/cards.
• Maintains a record of field trips and costs.
• Assists with technical support (e.g. password resets, printers, general computer/technical problems).
• Answers, screens and refers inquiries or takes messages by telephone and in person.
• Assists with the purchase of equipment, software, hardware and supplies.
• Types documents, reports and correspondence.
• Organizes and maintains financial filing system.
• Receives, sends and distributes mail.
• Orders supplies and places service calls for office equipment maintenance.
• Performs other assigned duties that are within the area of knowledge and skills required by the job description.

• Grade 12.
• Certificate in Accounting.
• Two years related experience.
• Minimum word processing speed 50 W.P.M.
• Working knowledge of general office procedures.
• Working knowledge of basic computer software and hardware.
• Or an equivalent combination of training and experience.