Buyer

Reporting to the Procurement Manager, Buyers are professionals that perform the full-cycle of procurement activities for low to intermediate complexity procurements. Buyers are assigned activities within the Procurement Manager’s business partner portfolio and are empowered to make commitments for the procurement of goods and services within their delegated concurrence.

Buyers exercise judgment, diplomacy, and confidentiality with respect to procurement processes, ensuring integrity and best value for the City. Buyers participate in procurement planning; participate in the development of a variety of RFx; and perform purchasing activities. Buyers may be involved in aspects of more complex procurements with regular oversight from a senior supporting role.

What will you do?

• Reviews and/or develops specifications, requirements, description and scope of work, and recommends improvements to business partners
• Works with business partners to compose various RFx documents of a low to intermediate complexity and risk and manages the process; obtains approval of RFx plan and documents from Senior Buyers or Procurement Managers, where required
• Issues and manages RFx including development and issue of addenda; deals with bidder requests for clarifications and any other issues
• Works with business partners to develop evaluation plan
• Receives and reviews submissions for compliance; prepares bid summary and evaluation spreadsheets; performs analysis of pricing and financial information completed in conjunction with or on behalf of the Senior Buyer
• Assists with facilitation of RFx evaluation including consensus scoring, presentations, interviews, demonstrations, and negotiations
• Conducts lower risk negotiations
• Works with business partner to develop contract management plan and contract negotiation plan
• Provides standard advice to business partners on procurement procedures, methods, and approaches
• Advises business partners on procurement principles and practices, trade agreements, and contract/tender law; escalates inquiries to Senior Buyer, as required
• Collaborates and facilitates with business partners and Procurement staff to develop appropriate sourcing strategies for low to intermediate complexity and risk procurements including non-competitive, invitational, and competitive processes
• Reviews assigned sourcing requests and documentation for completeness and action; requests/determines if additional information needed
• Consults or works in conjunction with other subject matter experts such as Procurement, Law, Information Technology, and Finance professionals
• Other related responsibilities
  
  

Qualifications:

• High School Diploma AND a Supply Management Training (SMT) Diploma from the Supply Chain Management Association (SCMA) or equivalent. A minimum of four (4) years' diversified procurement, contract management, and/or supply chain management experience. OR
• A minimum completion of level 2 towards the SCMP designation from the SCMA or two-year post-secondary diploma (or higher) in public administration, public policy, supply chain, business, procurement, or related field AND a minimum of four (4) years' directly related work experience performing a procurement/contract management/supply chain role OR
• High School Diploma AND a minimum of six (6) years' directly related work experience performing a procurement/contract management/supply chain role
  
  

Assets:

• Public procurement knowledge and experience
  
  

Skills required for success:

• Thorough knowledge and understanding of procurement practices, policies, procedures, tender and contract law, trade agreements, and various procurement strategies
• Knowledge and understanding of RFx methods and approaches
• Knowledge of category management and strategic sourcing methodologies and approaches
• Knowledge of Google Suite Applications (Gmail, Sheets, Docs, Slides) and Microsoft Office (Word, Excel)
• Excellent computer skills; ability to learn, utilize, and update various databases, programs, and ERP systems such as SAP and Oracle
• Excellent organization and time management skills
• Excellent listening, verbal, and written communication skills
• Excellent customer service skills
• Strong analytical, critical thinking, decision-making, and problem-solving skills
• Strong research skills
• Ability to determine appropriate procurement and sourcing strategies
• Ability to plan and lead contract negotiation processes
• Ability to lead and facilitate meetings with business partners and suppliers
• Ability to identify risks and mitigation strategies in procurement processes
• Ability to work highly independently; ability to take initiative and be resourceful
• Ability to identify where non-standard processes should apply; ability to make effective recommendations and seek approval for action as required
• Ability to perform work with a high degree of accuracy and completeness of documentation
• Ability to adapt to rapidly changing situations and conflicting priorities while maintaining a high degree of professionalism
• Ability to work effectively in a team environment
• Ability to develop and maintain effective and professional working relationships with colleagues, business partners, and suppliers
• Ability to consider impact on other organizations and business units
• Alignment to our Cultural Commitments and Leadership Competencies ( https://bit.ly/4brRrXm )
• Embracing a culture of equity, diversity, reconciliation and inclusion
• Alignment with the goals of the City Plan ( https://bit.ly/3RZcCaA )
  
  

Work Environment:

• This position works primarily in an office environment.
• Note: This position may be eligible for a hybrid work arrangement with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52.
• The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.
  
  

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca . Learn more about our benefits https://bit.ly/COEbenefits.

Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement

Hours of Work: 40 hours per week

Salary Range: $33.943 - $42.466 (Hourly); $70,872.980 - $88,669.010 (Annually)

Talent Acquisition Consultant: RD/MZ

Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.