Business Office - Administrative Technician - Accounts Receivable

Overview

Established in 1836 in Quebec, Canada, Bishop’s College School (BCS) is an IB World School offering the International Baccalaureate Diploma Programme and certificates. With a campus bordered by farmland and rolling hills on one side and by the city of Sherbrooke on the other, BCS is a small, welcoming community and a “home away from home” to students from 37 different countries. We create a caring community of learning and development where cultures connect and individuals matter. By embracing a rigorous yet supportive academic program and a well-rounded education that includes athletics, the arts, leadership and development, and global citizenship, BCS is preparing students to become tomorrow’s leaders. We offer a Bilingual Option (English and French), as well as the Duke of Edinburgh's Award program, and are a proud member of Round Square, through which students can go on exchanges and volunteer abroad.

The Administrative Technician - Accounts Receivable plays a crucial role in the financial operations of the school by ensuring timely and accurate collection of payments from clients and other debtors. The primary responsibility is to manage the accounts receivable process, including invoice generation, payment tracking, and reconciliation of accounts, ensuring all transactions comply with the school’s policies and procedures. The technician’s focus is to maintain strong customer relationships, ensure accurate financial records, and support the financial health of the organization. This is a full-time position. The Administrative Technician - Accounts Receivable will work closely with the Finance Manager and collaborate with other members of the finance team to achieve operational efficiency and support the long-term financial stability of the organization.

Key Responsibilities:

• Invoicing school fees upon receiving contracts and corresponding with families via email.
• Processing school fees and credit card payments according to contract schedules.
• Balancing spreadsheets for awarded scholarships and financial aid.
• Managing prepayment refunds and forfeited entries for non-returning or graduated students.
• Replenishing student banking accounts and communicating statements to families.
• Assisting with general ledger balancing and analysis.
• Preparing quarterly budget reports by projects and departments.
• Handling bank cash deposits and processing payments from various sources.
• Assisting in applying for payments from other sources.
• Maintaining the credit card accounts file.
• Invoicing and collecting fees for long weekend school trips.
• Managing student invoicing from payables, emails, and activity sign-ups.
• Conducting month-end closing of accounts, including invoicing and collections for staff and customers.
• Closing departments' supply shop purchases to their operating budgets at month-end.
• Posting and applying tuition payroll deductions for staff children.
• Preparing and filing GST & PST quarterly reports and maintaining related Excel updates.
• Serving as the enrollment process resource for boarding students' medical insurance and communicating with families.
• Maintaining project files and Google shared documents.
• Assisting with end-of-year processes and analysis of accounts payable and receivable.
• Collaborating with the Finance Manager on AR and AP tasks.
• Providing support for daily departmental duties.

Education and Experience:

• A diploma or degree in Accounting, Finance, Business Administration, or a related field is required.
• Additional coursework or certification in accounts payable or bookkeeping is an asset.
• A minimum of 3 years of experience in accounts payable or a related financial role.
• Experience working in an educational institution or non-profit organization is preferred.
• Proficiency with accounting software and financial management systems.
• Demonstrated experience with budgeting, financial reporting, and account reconciliation.

Skills and Competencies:

• Strong analytical and problem-solving skills.
• Excellent organizational and multitasking abilities.
• High attention to detail and accuracy.
• Proficient in Microsoft Office Suite, particularly Excel.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Familiarity with GST & PST reporting and filing is a plus.
• Knowledge of general ledger functions and the month-end/year-end close process.

The Process:

This position offers a competitive salary and benefits package. A resume and letter of interest should be sent to:

Careers
Bishop’s College School
80 Moulton Hill, Sherbrooke, QC, J1M 1Z8
careers@bishopscollegeschool.com
Only candidates selected for an interview will be contacted.