Business Communications & Project Coordinator

Summary of Functions

The Business Communications & Project Coordinator reports directly to the Chief Executive Officer, providing comprehensive support across client management, business development, and project coordination initiatives.

The role assists with drafting and formatting business presentations, plans, and marketing collateral while maintaining organizational templates and communication guidelines. Project support responsibilities include coordinating timelines, tracking milestones, and updating documentation. The role encompasses administrative duties such as managing internal communications, organizing digital files, and preparing meeting materials, agendas, and reports. The Coordinator also supports stakeholder correspondence and helps compile project updates.

The successful candidate will gain practical experience in business writing, project coordination, and professional communication while working in an office environment for 40 hours per week. This position offers valuable exposure to business operations in an office environment, with hands-on opportunities to develop essential business skills under direct CEO mentorship.

Duties and Expectations

1. Support the development of business content, including presentations and marketing materials, while learning to maintain brand consistency and voice throughout all deliverables.
2. Assist in organizing and maintaining communication templates and style guides to help standardize business communication practices across the organization.
3. Learn project management fundamentals by supporting the coordination of various initiatives, including timeline tracking, meeting coordination, and document management.
4. Help facilitate communication between team members and stakeholders, gaining experience in professional business communication and relationship management.
5. Participate in project planning sessions and assist in documenting project milestones, action items, and deliverables.

Responsibilities

1. Develop and implement social media content, online campaigns, and communications for various digital platforms.
2. Create video and photography content for KJCO websites and training programs including video, imagery, and layouts to resonate with and reach target audiences using SEO optimization strategies.
3. Assist in the development of marketing strategies and communication tools to guide internal marketing initiatives.
4. Assist in the development of marketing strategies, communication plans, marketing collateral, and content for KJCO clients.
5. Maintain consistent branding throughout all marketing channels.
6. Stay current on digital marketing best practices, platforms, and tools, and apply them proactively.
7. Monitor new developments and trends in digital communications to implement within the company as well as to assist clients.
8. Assist KJCO team members with the implementation of client project deliverables.
9. All other duties as assigned.

Qualifications & Skills

1. Graduated within the past three years from a post-secondary institution in Business, Communications, Marketing, or a related program.
2. Self-motivated and driven.
3. Excellent written and verbal communication skills in English.
4. Working knowledge of Canva, Survey Monkey, MailChimp, Google Drive, and Microsoft Office products an asset.
5. Strong written and oral communication skills for multiple mediums for a wide range of audiences across industry sectors, geographies, and audiences.
6. Ability to handle multiple projects simultaneously and work effectively in a fast-paced, deadline-driven environment with rapidly changing priorities.
7. Ability to develop work plans and schedules, set and meet goals, and work with minimal supervision.
8. Knowledge of project management principles.
9. Experience with content creation or marketing.
10. Strong interpersonal skills to positively contribute to an inter-disciplinary team and effectively work with clients, co-workers, and other external contacts.
11. Strong analytical, research skills, and problem-solving skills.
12. Exceptional attention to detail, time management, organization, collaboration, written skills, and possess an entrepreneurial mindset.

Learning Opportunities & Benefits

What You'll Learn

1. Practical business writing and content development skills.
2. Project management methodologies and best practices.
3. Stakeholder communication and management techniques.
4. Professional document creation and template development.
5. Time management and prioritization skills.

Benefits

1. Hands-on mentorship from experienced professionals.
2. Exposure to various business units and projects.
3. Networking opportunities within the organization.
4. Professional development workshops.
5. Opportunity for future employment.

Working Conditions, Physical and Mental Demands

Duration & Compensation

1. 12-month Internship with potential of full-time position upon completion.
2. 40 hours per week – Monday – Friday 9:00 am-5:30 pm.
3. 30-minute unpaid lunch.
4. $50,000 annually with a two-week paid vacation.
5. Flexible start date.

Additional Information

1. Location: North Bay, Canada.
2. In-office work required - remote work not available.
3. Driver’s License required.

To Apply

Please submit your:

1. Resume.
2. Cover letter.