Business and Finance Administrator

Full-Time Business and Finance Administrator to Join the Team!

Position Summary:

The Business and Finance Administrator is responsible to work collaboratively with the Homes Leadership Team for the daily administration and management of the financial operations, business administration, and compliance activities of both Huronview, Huronlea as well as Heartland and Highland Apartments ensuring a safe, secure and resident focused environment. This role ensures the financial stability and operational efficiency of the facility, while maintaining adherence to applicable regulations and in compliance with the Fixing Long Term Care Act, 2021 standards and regulations. This includes upholding the County’s vision and mission in the delivery of long-term care services, in alignment with the Homes mission, vision and values.

What We Offer:

At the County of Huron, we’re committed to offering a modern work environment that puts people first. We are a Certified Living Wage employer that values equity, diversity and inclusion. We offer our staff competitive wages and a comprehensive benefits package.

The County of Huron offers a diverse portfolio of employment opportunities. When you join our team, you’ll have the benefit of working with and learning from people who have a broad range of skills and knowledge. We offer training, mentorship, and career development opportunities to all staff. When you work for the County of Huron, you invest in the community, and you benefit from seeing the results of your efforts firsthand. It’s a great place to work!

Key Responsibilities:

• Responsible for management of the Office Administrative and Building Services staff at both Homes.
• Acts as Administrator under the Fixing Long Term Care Act, 2021 when necessary.
• Works with Administrative staff to ensure an efficient and effective admission process is in place, including management of resident files and records as per the County Storage and Destruction process.
• Homes lead for VIP the Human Resources Information System.
• Liaise with the County BTS (Business Technology Solutions) department in the provision of hardware, software and communication services to the Homes.
• Oversight of ELPASS program at both Homes.
• Assist with the Homes quality improvement program, in collaboration with the Administrators.
• In collaboration with the Administrators, liaise with the residents and family members to gain feedback and collaborate to resolve concerns, issues, and any incidents at the Homes.
• Responsible for compliance with Ministry of Long-Term Care and Ministry of Labour inspection protocols.
• Ensures that corporate and departmental policies, procedures and by-laws are implemented, maintained and communicated to staff at the Homes.
• Lead for the Homes Joint Health and Safety Committee.
• Participates in or chairs committees (internal and external), meetings, task forces, work groups and special projects, as available.
• Actively participates as a member of the Homes leadership Team working to establish and implement a department strategy and vision that is supportive and complementary of the strategic plan.
• As a member of the Homes Leadership Team, participates in the on-call rotation.
• Responsible for managing and updating the Manager on call documents and files.
• Performs other duties as assigned to meet County, corporate and departmental goals and program/service objectives.
• Project Management – Oversight of the Homes projects and associated goals, objectives and work plans to complete the project.
• Responsible for the management and oversight of the building condition assessment to mitigate risk in keeping with preservation of the building and its infrastructure.
• Responsible for the management of the fire safety and emergency services plans.
• Other duties as assigned.

Recruitment and Human Resources:

• Liaise with the Corporate Human Resources team.
• Responsible for overseeing external recruitment in collaboration with the hiring manager, including interviews and collecting orientation/education materials.
• Responsible for the Homes staff, agency and contracted employee’s education program including but not limited to: onboarding, orientation, mandatory annual training and probation status reports for Huronview and Huronlea staff.
• Set up access for the network and email, as applicable related to position requirements.
• If applicable, manage the agency staff contracts, ensure an adequate number of agency staff is in place and invoice accuracy.

Operations and Budgets:

• Responsible for the oversight of the operations, budget and corporate files for Highland and Heartland Apartments.
• Responsible for the management of the asset management of building and equipment of the homes and apartments in cooperation with Property Services where applicable to ensure accurate inventory and forecasting of the Homes assets and infrastructure.
• Assist Administrator in preparing, recommending and monitoring the Homes operating and capital budgets to ensure effective and efficient use of resources.
• Management of vendor contracts including preparation of contracts, tracking expiry dates, ensuring proper insurance, WSIB as per individual contract.
• Liaise and assist the Treasury team with sourcing, reporting, tracking and implementation of funding related to the Homes.
• Seek opportunities for funding applicable to the Homes and communicate opportunities with the Homes Administrators and the Treasury team.
• Prepare and present reports, briefing notes, presentations, statistics and analytical data to County Council, as necessary.
• Assist with the staffing salaried budgets.

Qualifications and Education Requirements:

• Provincial Certification as a Long-Term Care Administrator with an instructional component of 100 hours.
• Demonstrated experience leading and managing operations within a Long-Term Care or Health Care setting.
• Minimum five (5) years demonstrated experience in finance, accounting or business in a Long-Term Care Management position including demonstrated minimum of two (2) years direct supervisory experience.
• Bachelor’s degree in Business Administration or equivalent combination of education and experience.
• Knowledge of relevant legislation, statutes and regulations related to Long Term Care and program specific operations including the Resident’s Bill of Rights, Fixing Long Term Care Act, 2021 and Ministry of Labour, Ontario Building Code, Fire Code, WHMIS.
• Demonstrated ability to foster teamwork, lead and empower teams and guide effective project management outcomes.
• Establishes and maintains good labour relations.
• Knowledge of the Residential Tenancies Act.
• As a condition of employment, candidates will be required to provide a satisfactory Police VSC (Vulnerable Sector Check), 2-Step TB (Tuberculosis screening) and proof of immunization.

Skills and Personal Attributes:

• Financial management, strong skills in budgeting, financial analysis and reporting.
• Effective leadership and team management capabilities.
• Possesses integrity and ethics.
• Exceptional problem-solving skills.
• Able to work cooperatively with Homes internal departments including County corporate departments.
• Strong public relation skills and demonstrated ability to effectively present information.
• Effective written and oral communication skills.
• Good knowledge of Microsoft Office, HRIS and payroll systems.
• Joint Health and Safety Level 2 Certification or willing to obtain within 6 months of start date.

Competitive Compensation:

• $57.20 – $66.91 per hour, as per the 2024 non-union pay grid.

Please forward a cover letter and resume by 11:59 pm on Sunday, September 15, 2024 to humanresources [at] huroncounty [ dot ] ca

Submissions Guidelines:

• the email subject line is “2024 Business and Finance Administrator”
• the cover letter is a maximum of one page long
• the cover letter and resume are saved together in one pdf file
• the pdf file name is your: First name and Last name (e.g. “Jane Smith.pdf”)

We look forward to hearing from you!

Posted September 3, 2024.

Studies have shown that women are less likely to apply for jobs unless they meet every single qualification. If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles. At the County of Huron, we are dedicated to building a diverse, inclusive, and authentic workplace.

Only those individuals selected for an interview will be contacted. Information is collected solely for the purpose of job selection under the provisions of the Municipal Freedom of Information and Protection of Privacy Act. The County of Huron is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.