Business and Finance Administrator

Employment Type: Full-Time, Permanent

Work Hours: 35 hours per week

Salary: $52,348 annually (L6) with comprehensive benefits

Location: 3090 Kingston Road, Scarborough, ON M1M 1P2

Internal Application Deadline: Friday, April 11, 2025

External Application Deadline: Monday, April 14, 2025

JOIN OUR TEAM

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Business and Finance Administrator oversees and manages all business-related activities within the programs to ensure the successful achievement of goals, objectives and outcomes outlined in guidelines and contract agreements. The role is responsible for the administration, implementation, financial and technical related duties for the programs, ensuring compliance with funding requirements and fee-for-service expectations. Working collaboratively as part of the team, the Business and Finance Administrator plays a key role in contributing to quality service delivery and achievement of program goals while maintaining an effective working relationship with the community and in accordance with the Mission and Policies of YWCA Toronto.

ABOUT YWCA TORONTO – SDC, ETI & MOTS

Skills Development Centre provides vocational and non-vocational strength-based programs, and offers a wide range of products and services both locally and nationally to individuals and organizations. Products and services can be purchased and/or are free (fully sponsored or subsidized). YWCA Toronto’s Education and Training Institute is a vocational college registered with the Ministry of Training, Colleges and Universities offering two certified programs: Professional Office Administration Certificate and Professional Office Administration Diploma. Moving On To Success is an employment training program for low income women and gender diverse people, some of whom may experience domestic violence or who are at risk of abuse.

KEY RESPONSIBILITIES

• Assists with budget preparation and monitors budgets in consultation with the Manager
• Oversees and monitors expenses and distributes between budgets
• Prepares financial statements for YWCA quarterly reviews, year-end reports and program proposals in consultation with the Manager
• Maintains and prepares all bookkeeping records to the satisfaction of the Manager, Director of Employment and Training and Director of Finance
• Co-ordinates all administrative activities and requirements for the programs
• Assist the Manager in conducting feasibility studies for new program(s)
• Maintains Accounts Payable records and monitors outstanding payments where necessary
• Inputs into accounting software, accounts payable data for the programs and submits to the Finance Department as required
• Trains the Front Desk/Client Service staff and ensures the smooth running of the front desk
• Handle customer inquiries efficiently, offering accurate information about products, pricing and services
• Assist customers with purchases, including processing payments, reimbursements and returns
• Builds and maintains strong customer relationships with participants, community partners and vendors; follow-up with potential leads and past customers and drive repeat business
• Assists in the efficient operation of the computer systems in conjunction with the Manager of Information Technology
• Provides computer trouble-shooting, assists in ensuring the security of the system and performs on-going or preventative maintenance where needed especially as it relates to illegal software and websites accessed or downloaded by clients
• Provides software/hardware troubleshooting for staff and participants
• Provides support to participants in the use of computers (word-processing/internet)
• Coordinates all databases for SDC, MOTS, and ETI and troubleshoots where needed

QUALIFICATIONS

• In-depth knowledge of commerce, business administration, accounting or office management normally acquired through an undergraduate degree
• Demonstrated knowledge and experience in general accounting is required
• 3-5 years directly related work experience
• Advanced computer skills and knowledge of computer systems, hardware and various software packages; including Windows, Excel, Internet, Learning Management Systems (LMS) and database applications
• Knowledge of youth, women’s service, settlement, adaptation and employment programs required
• Demonstrated ability to work under pressure and work independently
• Experience in generating reports is essential
• Excellent hardware and software troubleshooting skills
• Working knowledge of accounting software
• Detail oriented with excellent organizational skills
• Excellent customer service, verbal and written communication skills required
• Strong interpersonal skills
• Strong and creative problem-solving skills
• Commitment to working with people from diverse backgrounds

What we offer:

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is not secondable.

Posting date: April 2, 2025

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.