Business Administrator

Internal and External Job Posting

Business Administrator

YWCA Arise

JOB ID: ARIS1128

Employment Type: Full-Time, Permanent

Work Hours: 35 hours per week

Salary: $55,939 annually (Level 7), plus comprehensive benefits

Location: Confidential Address - Downtown Toronto

Internal Application Deadline: Monday, December 30, 2024

External Application Deadline: Friday, January 3, 2025

JOIN OUR TEAM

YWCA Toronto strives to uphold anti-discrimination practices and anti-oppression principles to ensure that the rights of all individuals are respected and protected. We work to promote a climate that is welcoming of all women and individuals who identify as Trans, intersex, non-binary, agender, and/or Two-Spirit. We encourage applications from women and gender diverse people from all races, ethnic origins, religions, abilities and sexual orientations.

The Business Administrator is responsible for assisting the Manager with financial, administrative and IT training and support duties relating to the smooth operation of Arise, and the Transition and Housing Support Program associated with Arise. They work within a collaborative team to provide meaningful and relevant services within a theoretical feminist framework that includes a working knowledge of the dynamics and effects of trauma and oppression. The Business Administrator is also responsible for being the Administrator of the EMHware electronic database system for MCSS and MOH/LHIN funded programs across the Housing, Shelter and Clinical Services Department.

ABOUT YWCA TORONTO – YWCA ARISE

YWCA Arise provides safe and secure emergency shelter for women, gender diverse people and their children who are fleeing violence. The shelter is staffed 24 hours a day and supports 8 families and one single woman. In addition to shelter, families are offered case management support and enriching group and community activities to help them deal with the trauma they have experienced and begin to establish lives that are free of violence.

KEY RESPONSIBILITIES

• Assists the Manager in developing, analyzing and monitoring budgets;
• Coordinates submission of the Transition and Housing Support Program report for Transitional Support Workers associated with four housing and shelter programs. This includes preparation and review of financial reports and statistical reports;
• Prepares invoices for payable and receivable accounts;
• Distributes, monitors and reconciles petty cash, personal needs allowances, TTC and other monetary accounts;
• Supervises relief staff at Arise;
• Assigns relief shifts and reviews log entries in database to ensure case data has been entered accurately;
• Completes administrative duties as outlined in YWCA Shelter policies and procedures;
• Maintains, records, and compiles program statistics and prepares reports and correspondence;
• Responsible for office equipment and troubleshooting including IT training and support to staff;
• Attends staff meetings, takes minutes as required, and completes special projects when assigned;
• Contributes specialized knowledge and expertise to team members to develop meaningful and relevant shelter services;
• Participates in supervisory meetings;
• Shares on-call duties.

QUALIFICATIONS

• General knowledge of commerce, business administration, accounting or office management which is normally acquired through completion of a community college diploma (Cases for Equivalency will be considered);
• 3 to 5 years directly related experience in business coordination, including experience in a social services setting;
• Supervisory experience;
• Demonstrated knowledge and experience in general accounting practices essential;
• Excellent computer skills, word processing, and experience with database software, office and accounting programs (i.e. Word, Excel, Power Point, GP Dynamics accounting software);
• Knowledge of office equipment and ability to troubleshoot and fix problems;
• Excellent oral and written communication skills and experience in report writing;
• Excellent organizational skills;
• Experience working in a multi-service, multi-tasked environment required;
• Ability to maintain a positive approach and a professional manner at all times;
• Demonstrated knowledge and understanding of issues facing women such as mental health challenges, homelessness and violence within a trauma framework;
• Ability to interact with a diverse community of women within shelter and housing environments;
• Demonstrated experience in working under pressure and remaining calm in a crisis;
• Demonstrated crisis intervention and conflict mediation skills.

What we offer:

• Comprehensive Medical, Vision, and Dental Coverage
• Life Insurance and Long-Term Disability Benefit
• Multi-Sector Pension Plan: Employer’s contribution of 5.75% and Employee Contribution of 3.25%
• Time off: Starts with 20 Vacation Days, 1.5 Days Per Month Sick Leave, 12 Paid Holidays, Health Promotional Days and 4 Float Days
• Other Benefits: Child Care Benefits, Maternity/Parental Leave Supplementary Employment Benefits, Educational/Sabbatical Leave, and Financial Assistance for Professional Development

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring. YWCA Toronto is a unionized workplace. Staff are represented by CUPE Local 2189. This position is within the Bargaining Unit. Please indicate on your cover letter if you are an internal candidate. For internal applicants, this position is second able.

Posting Date: December 19, 2024

YWCA Toronto transforms lives. As the city’s largest multi-service women’s organization, we help women and gender diverse people escape violence, move out of poverty and access safe, affordable housing.

We work tenaciously to break down barriers that hold women and gender diverse people back from achieving equality.

Vaccination Policy: In accordance with YWCA Toronto’s COVID-19 Vaccination Policy, all YWCA Toronto employees, students and volunteers are strongly encouraged to obtain all COVID-19 vaccinations and booster doses as recommended by Toronto Public Health.

Please note: A vulnerable sector police reference check is required by the successful candidate prior to hiring.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women and gender diverse people of all races, ethnic origins, religions, abilities and sexual orientations.

YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.