Bookkeeper & Office Administrator

Umbrella Incorporated is a technology and services group made up of three complementary business units: Cloud Managed, Tidal Commerce, and Apsis Commerce. Together, we help clients solve their most pressing digital challenges—from infrastructure and connectivity to software development and strategy.

• Cloud Managed delivers managed IT services and networking solutions, primarily serving the K–12 education sector and public institutions.
• Tidal Commerce is a custom software development agency focused on scalable, secure, and high-performing digital experiences.
• Apsis Commerce provides strategic consulting, helping organizations align digital initiatives with business outcomes.

We operate as one team across brands, united by our shared values: Seek to understand, Navigate chaos, Make it happen, Earn trust, Be of service.

About the role

We are seeking a detail-oriented and proactive Bookkeeper & Office Administrator to join our team. This hybrid role combines day-to-day financial responsibilities with general office management duties to keep our operations running smoothly. The ideal candidate is organized, trustworthy, and comfortable juggling financial tasks with hands-on office coordination.

What you'll do

• Record day-to-day financial transactions and complete the posting process
• Manage accounts payable and receivable, reconcile bank statements and credit card statements, and maintain accurate financial records
• Prepare and process invoices, expense reports, and reimbursements
• Support monthly and year-end close processes and provide reports as needed
• Assist with payroll processing and related documentation
• Liaise with external accountants and auditors as required

Office Administration (30%)

• Monitor and coordinate replenishment of pantry and kitchen supplies
• Ensure cleanliness and organization of shared spaces by coordinating with third-party cleaning services and maintenance vendors
• Liaise with building management, contractors, and service providers for office-related needs (e.g., HVAC, plumbing, cleaning)
• Maintain inventory of office supplies and place orders as needed
• Provide occasional administrative support for company events, meetings, or team lunches

Qualifications

• Proven experience as a bookkeeper, accounting clerk, or in a similar financial role
• Accounting diploma, degree, or recognized bookkeeping certification is mandatory
• Strong understanding of accounting principles and proficiency in bookkeeping software (e.g., QuickBooks, Xero, or similar)
• Excellent attention to detail and organizational skills
• Comfortable working independently and managing competing priorities
• Strong communication and interpersonal skills
• Proficient in Microsoft Office (especially Excel) and Google Workspace
• Prior experience with office administration or facilities coordination is a strong asset

Nice to Have

• Experience working in a startup or fast-paced office environment
• Familiarity with Canadian tax regulations and payroll systems (if applicable)