Board Coordinator

The Workers’ Compensation Board of Nova Scotia (WCB Nova Scotia) is the province’s provider of workplace injury insurance. Working with employers, workers and partners across the province, the organization protects Nova Scotians from the impact of workplace injuries through progressive return-to-work programs and by informing, inspiring and promoting healthy and safe workplaces. When an injury occurs, the organization supports those whose lives it touches, fostering a timely and safe return to work. They also provide caring, compassionate support over the long term in the wake of workplace tragedy.

Today is an exciting time in WCB Nova Scotia’s history as it charts a new transformational path with a new Strategic Plan. The organization is committed to and focused on working differently in the future to drive exceptional service, innovation, opportunity, and improved outcomes for Nova Scotians.

WCB Nova Scotia is consistently recognized as a Top Employer in Atlantic Canada and in Nova Scotia, and has also been recognized nationally as a Top 100 Employer and as one of Canada’s Most Admired Corporate Cultures.

About The Opportunity

Reporting to the Vice President of Governance and Legal, the Board Coordinator plays a key role in the effective operation of the Board of Directors and its Committees, acting as a bridge between the Board and the Executive team.

The Board Coordinator will provide comprehensive administrative support, including meticulously preparing and distributing meeting agendas and materials, coordinating logistics, and maintaining precise records of minutes and decisions. This includes the ability to coordinate all meeting logistics, ensure accurate and timely distribution of materials, and support the development and implementation of board policies and procedures. Exceptional organizational skills and keen attention to detail are essential to ensure that all board processes adhere to governance protocols and corporate policies.

Additionally, the Board Coordinator will facilitate effective communication among board members and between the board and the organization, including drafting and distributing official correspondence. The Coordinator’s ability to handle sensitive information with the utmost discretion will be important in fostering smooth and effective communication within the Board members and the Executive team.

As a key liaison, the Board Coordinator will ensure the smooth execution of Board activities, contributing to the overall success of WCB by supporting the effective functioning of the Board and its Committees. This is a unique opportunity for a dedicated, detail-oriented professional to elevate the governance function within a respected organization.

About You

As the ideal candidate, you possess:

• An undergraduate degree or a 2-year college diploma, along with a minimum of 5 years of progressively complex senior administrative experience, including specialized knowledge of Board of Governance procedures.
• Previous experience as a coordinator, paralegal, or executive assistant working directly with a board of directors in a nonprofit, government agency, or corporate setting is preferred.
• Strong organizational and time-management skills, with the ability to manage competing priorities and multiple deadlines.
• Exceptional written and verbal communication skills, with experience preparing reports, correspondence, and presentations for diverse audiences.
• Digital proficiency, including advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Board Portal Software, online survey tools, and virtual meeting platforms (Zoom, Microsoft Teams).
• Proficiency or familiarity with board management software (e.g., Diligent, BoardEffect).
• Strong project management skills, with experience using project management tools.
• Ability to handle confidential information with discretion, maintaining professionalism and integrity.
• A sound understanding of corporate governance and board processes and practices.
• Practical experience in event planning and hosting, with attention to detail in managing logistics for board and committee meetings, retreats, and other events.
• Flexibility to travel occasionally as required.

The Offer

WCB offers a competitive compensation package including a salary range of $56,896 – $71,053.

Any offer of employment will be conditional upon the completion of all applicable background checks, including a criminal record check and confirmation of credentials, the results of which must be satisfactory to the WCB.

Venor and WCB embrace a culture of belonging in the workplace. No matter who you are, where you’re from, how you think, what you believe in, or who you love, we welcome your application. We all come from different backgrounds and different walks of life, bringing in unique perspectives and experiences. We encourage applications from 2SLGBTQ+, Black, Indigenous and People of Colour (BIPOC), women, newcomers to Canada, and people with disabilities. If you are a member of one of these underrepresented groups, we invite you to self-identify on your cover letter or resume.