Back Office Finance Coordinator/ Receptionist

• Full-time

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 96,000 employees operate a network of 2,700 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

• This position consolidates various on-site financial supports into one. The primary responsibilities are on-site financial support for Account Payable (AP), Procurement cycle, and occasional Account Receivable (AR) support.
• In addition, the coordinator provides office administration support across all departments and management levels for the site. Incumbents must be capable of multi-tasking to meet the department needs of working with multiple managers and assignments simultaneously.
• Responsibilities include adjusting POs based on discrepancies between quote and invoice.
• Ensuring vendors are set up in our systems and being paid in a timely manner. Responsible for resolving any issues with vendors.
• Sourcing and creating purchase requisitions and receiving of goods and services.
• Responsible for creating expense reports on a weekly basis for P-card purchases and other colleagues' credit card purchases.
• Ordering items for the lab, based on the Orderbook and communicating with colleagues on status.
• Finding quotes for lab items from various vendors and comparing prices.
• Manage the front desk by answering telephones and directing calls as needed.
• Manage inventory of office and printing supplies.
• Full compliance with SGS Procurement Policy with respect to the specific purposes and restrictions of Requisition/Purchase Order (PO).
• Full compliance with SGS Procurement Policy with respect to the specific purposes and restrictions of Purchase card (P-card) usage.

Qualifications

• Education: College Diploma
• Experience: Over 1 year of previous working experience in an administrative related role.
• Ensures full compliance with the company’s Health & Safety, Code of Integrity, and Professional Conduct policies.
• Proactive work ethics, able to work in a fast-paced environment with strong attention to detail.
• Demonstrates excellent verbal and written communication skills including grammar and composition.
• Must be able to read, understand, and follow work instructions in a safe, accurate, and timely manner.

Additional Information

SGS is an Equal Opportunity Employer, and as such we recruit, hire, train, and promote persons in all job classifications without regard to race, color, religion, sex, national origin, disability, age, marital status, sexual orientation, gender identity or expression and Indigenous status, or any other characteristics protected by law.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative