Awards and Publishing Assistant (Toronto Hybrid)

Overview

Company: HarperCollins Canada

Job Title: Awards and Publishing Assistant

Department(s): Editorial

Reports to: Director, Subsidiary Rights, Audio and Operations

Status: 18 month contract

Location: 22 Adelaide Street West, Toronto (hybrid model)

Job purpose

The Awards and Publishing Assistant is responsible for administrative tasks across the editorial department, including but not limited to awards submission management, editorial and publishing operations assistance, and creation of internal and external materials, such as presentations and foreign rights guides. The Awards and Publishing Assistant balances and prioritizes tasks in a fast-paced publishing department.

Responsibilities

Awards

1. Manage all award submissions and deadlines for Canadian adult and children’s titles each year (over 200 awards)
2. Process awards fee payments, collect required awards materials, and coordinate shipping and couriers
3. Maintain and update FileMaker awards database
4. Prepare weekly awards submissions presentations for editorial meeting and circulate monthly and annual awards summaries

Editorial, Publishing, and Operations Duties

1. Provide administrative and editorial support to the department
2. Prepare seasonal launch presentations and foreign rights guides
3. Order contractual author and agent gratis copies prior to publication
4. Assist with workflows of metadata and payment management systems
5. Execute and circulate publishing reports
6. Liaise between departments and with authors, agents and co-publishers in a professional and friendly manner

Qualifications

1. 1 year of experience in publishing
2. Post-secondary education in a related field
3. Publishing Program Certificate would be an asset
4. Knowledge of Canadian publishing industry
5. Strong attention to detail
6. Proficient with Microsoft Office applications, including PowerPoint, Excel, and Microsoft Word
7. Familiarity with Adobe InDesign and Photoshop
8. Ability to multi-task, determine priorities, and remain cool under pressure
9. Strong written and oral communication skills

HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.