Associate, Document Control & Processing

Associate, Document Control & Processing

Job Level: Associate

Location: Toronto, ON, CA, M5K 1H6

Employment Type: Full Time

Requisition ID: 3513

This position is to provide assistance and support to Vice President of Loan Administration and is responsible for maintaining customer information databases, including credit and corporate documents within various applications, such as DMS (Document Management System), CMS (Covenant Management System), and Debt Domain (agency website). The position is also responsible for reviewing, managing, and uploading all types of credit agreements, corporate account documents, and covenant material into DMS and CMS, ensuring that all processes and policies are followed to provide the highest level of accuracy and consistency. Additionally, this position manages electronic and paper-based data and information storage systems within the Bank.

Key Accountabilities

1. Responsible for ensuring that all customer documents and records are correct and up to date in each application, DMS and CMS.
2. Review and monitor renewal of Canadian PPSA (Personal Property Security Act), registration liens, Certificates of Insurance, and other security documents.
3. Ensure DMS and CMS are maintained in the prescribed logical index, ensuring that safeguards are in place and followed to safeguard and restrict documents as per users and sensitivity.
4. Review types of documents and load them to the relevant categories and folders in the system.
5. Ensure all customer records, such as credit agreements, corporate account documents, and periodic compliance submissions, are uploaded into DMS and CMS in a timely manner.
6. Follow the instruction of VP Loan Administration to load documents or reports in Debt Domain when the Bank acts as an agent of deals.
7. Ensure full compliance with all of the Bank’s policies and procedures, including Anti-Money Laundering policies, and the requirements of the relevant regulatory bodies as communicated by SMBCC’s Compliance Department.

Job Specification

Knowledge: Undergrad degree

Experience: Minimum 5 years previous related corporate banking experience, preferably with handling various types of legal agreements or corporate documents or records, and working in a high-pressure, deadline-driven work environment. 1-2 years managing people is a plus.

Work independently, possess good interpersonal, strong organizational and communication skills. Attention to detail and ability to multi-task & work in a fast-paced environment. Computer Applications: DMS, CMS, Microsoft Office including Word and Excel.

About SMBC

SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 employees worldwide in nearly 40 countries. Sumitomo Mitsui Financial Group, Inc. (SMFG) is the holding company of SMBC Group, which is one of the three largest banking groups in Japan. SMFG’s shares trade on the Tokyo, Nagoya, and New York (NYSE: SMFG) stock exchanges.

In the Americas, SMBC Group has a presence in the US, Canada, Mexico, Brazil, Chile, Colombia, and Peru. Backed by the capital strength of SMBC Group and the value of its relationships in Asia, the Group offers a range of commercial and investment banking services to its corporate, institutional, and municipal clients. It connects a diverse client base to local markets and the organization’s extensive global network.