Associate Director, Finance

Position Information

Position Title: Associate Director, Finance

Posting Number: 02245SA

Location:

Grade or Pay Level: A - Pay Band 14

Salary Range: Min: $111,289; Control Point: $148,385; Max: $170,643.

Position Type: Administration - Regular

Posting Type: Internal/External

Regular/Temporary: Regular

Employment Type: Full-Time

Posting Category: Administration

Start Date: 09/03/2024

End Date:

Day of the Week: Mondays to Fridays

Shift: 8:30 am- 4:30 pm

Work Arrangements: Regular hours of work are 8:30 am to 4:30 pm, Monday to Friday. Occasional travel between Douglas College’s locations as required.

Douglas College (DC) is committed to supporting a healthy work/life balance for Employees. As per the DC Administration Policy A70 Work from Home, College employees may be eligible to work from home on a part-time basis, subject to operational requirements and approval by their Responsible Administrator (RA).

The Role

Accountable to the Director, Finance, the Associate Director, Finance is responsible for providing financial management expertise to Douglas College. Functional oversight includes financial reporting compliant with prevailing accounting standards and regulations, management reports to support financial monitoring and decision-making, internal controls, external audit, accounts payable and receivable, tax compliance, account analysis and monitoring of financial performance, treasury, ancillary services, capital reporting, Foundation reporting/accounting, and self-funded activities of The Training Group (TTG), Continuing Education (CE), and special projects. The Associate Director, Finance also supports the Director in meeting the fiduciary duties of the Board Audit, Finance and Investment Committee (AFIC).

Responsibilities

MAJOR RESPONSIBILITIES:

• Leads the timely and accurate preparation of accrual basis financial performance reports to the Ministry of Advanced Education and Skills Training (AEST).
• Prepares interim unaudited reports for College management and the Audit, Finance and Investment Committee.
• Ensures all reports are prepared in compliance with generally accepted accounting standards (GAAP), Public Sector Accounting Standards (PSAS), and other regulations applicable to B.C. public sector.
• Ensures understanding of the funding model for the College including grants, tuition, contract, and ancillary revenues.
• Proactively collaborates with the Associate Director, Budget and Planning to ensure understanding of budgets and budget assumptions.
• Supports the Associate Director, Budget and Planning to ensure that budgets and forecasts are prepared in compliance with GAAP, PSAS, and other accounting policies.
• Ensures that financial reports to College clients are compliant with the funding contract terms and conditions.
• Takes ownership of all external client financial reporting, providing oversight and ensuring integrity in reporting.

Leadership and Administration

• Leads and supervises managers and unionized support staff including recruitment and selection, training, performance planning, evaluating, and disciplining where appropriate.
• Provides training and guidance to direct reports to enable them to perform their job duties and stay current in their position.
• Directs professional development and continuous improvement in each of their direct reports.
• Establishes clear performance expectations for each direct report to ensure the realization of the strategic and operational objectives.
• Ensures adherence to policies and procedures, and meets service excellence standards.
• Contributes to effective employee and labour relations by administering the collective agreement and consulting with Human Resources.
• Establishes annual performance goals in conjunction with the Director, Finance; reports on progress against those objectives semi-annually and annually.
• Develops, implements, and upholds adherence to College’s financial management policy, procedures, and processes.
• Ensures best practices in operating the accounting functions of the department.
• Liaises and maintains positive relationships with external contacts including the College’s financial services provider and investment fund managers.
• Leads business projects and initiatives that affect the Associate Director, Finance’s scope of responsibility.
• Participates in the College’s strategic plan initiatives related to the Associate Director, Finance’s areas of responsibility.
• May assume the responsibility of Acting Director in the absence of the Director, Finance.

Reporting, Auditing and Financial Management

• Ensures accurate tracking, reporting, and remittance of commodity and other tax as required by government authorities.
• Performs financial analyses for College management by monitoring the performance of cost and profit centers.
• Develops understanding of business objectives and ensures alignment with College policies and objectives.
• Leads and coordinates the accounting team in the annual external financial and full-time equivalent audits.
• Ensures that audited reports are completed on time to meet internal and external timelines.
• Ensures compliance with College’s Financial Management Policies and Procedures.

To Be Successful in this Role You Will Need

• A relevant university degree from a recognized institution combined with a CPA designation, current and in good standing. MBA an asset.
• A minimum of seven (7) years of related experience at a mid to senior management level in a business or post-secondary educational setting.
• Experience working in a unionized environment.
• Demonstrated ability to supervise and lead including mentoring and developing staff.
• Strong technical abilities and financial systems experience, including Microsoft Office and major ERP systems (Banner).
• Excellent written, verbal, and interpersonal communications skills.

Equity Statement

Douglas College is committed to fostering a diverse, inclusive, and equitable learning and working environment. We welcome all people to apply, including those from groups experiencing inequity.