Associate Academic Advisor, Faculty of Science (Leave Replacement)

Staff - Non Union

Job Category: M&P - AAPS Job Profile: AAPS Salaried - Student Management, Level A Job Title: Associate Academic Advisor, Faculty of Science (Leave Replacement) Department: Student Advising and Engagement | Dean's Office | Faculty of Science Compensation Range: $5,365.42 - $7,709.92 CAD Monthly

The Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position.

Posting End Date: March 2, 2025
Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date: May 15, 2026

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary:
Associate Academic Advisors are responsible for providing and assessing academic advising services, programs, and projects for the Faculty of Science in order to support the academic success, personal development, and retention of approximately 10,100 students enrolled in undergraduate degree, dual and joint degree, and diploma programs in the Faculty of Science. The Associate Academic Advisor is responsible for providing advising services to students for all service points including in person, email, phone, web-mediated etc. Additional responsibilities include managing programs in support of Science Advising, recruitment and retention activities, and using information technology as it relates to Science Academic Advising.

Organizational Status:
Reports to the Associate Director, Student Experience; interacts regularly with Science Advising personnel, students, faculty, university members, departmental advisors, student peer advisors, and co-op students.

Work Performed:

General Responsibilities:
- Maintain knowledge and actively participate in a large support system for a diverse student body facing challenges related to language, intercultural issues, student wellness, equity and inclusion, access, and diversity.

- Maintain current knowledge of academic advising standards and best practices.

- Conduct research and prepare briefs, data, and reports related to advising services and the development and application of information technologies.

- Research and implement liaison initiatives between Science Advising and other Faculties and campus units.

Academic Advising, Retention and Development:
- Assess student academic records to help students identify academic specializations.

- Contribute to the review of academic performance of Faculty of Science undergraduate student records.

- Investigate and resolve complex issues relating to registration and other discrepancies.

- Inform students about admissions requirements and assist in managing complex information.

- Identify students in crisis and manage case resolutions.

- Interpret and apply University and Faculty policy in relation to individual student programs.

Communications:
- Support student-facing communications representing the Dean's Office and Student Engagement.

- Identify opportunities and implement communication campaigns targeting specific student groups.

- Support advising cycle processes and update content on the Science website.

Projects and Programming:
- Plan and execute orientation and advising events to improve the undergraduate experience.

- Evaluate effectiveness of programs and events, and make recommendations for improvements.

Other Responsibilities:
- Participate in the recruitment, hiring, and training of other professional advisors and student workers.

Minimum Qualifications:
Undergraduate degree in a relevant discipline. Minimum of one to two years of related experience, or an equivalent combination of education and experience.

- Willingness to respect diverse perspectives and demonstrate a commitment to enhancing equity, diversity, and inclusion.

Preferred Qualifications:
- Advising experience at the post-secondary level preferred. Exceptional interpersonal skills and the ability to handle stress within a multifaceted work environment.