Assistant Tutoring Coordinator (Work Learn)

6133 University Boulevard, Vancouver, British Columbia, Canada Req #774

Monday, March 10, 2025

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.

Position title: Assistant Tutoring Coordinator (Work Learn)

Department: Student Services

Employee status: Term, Appointed

Salary / Wage: $21.17 per hour

Anticipated Start Date: May 1, 2025

Description

The AMS Services’ main mandate is to offer services and resources to the membership, which are in significant demand and aim to further the well-being of the membership as a whole.

Each of these Services is run by a Coordinator, and in some instances, with the help of Assistant Coordinator(s).

The Assistant Tutoring Coordinator will be primarily responsible for staff management, as well as managing a diverse portfolio of responsibilities and have the opportunity to expand their experience in the execution of academic programs, organization of workshops, and creation of promotional strategies for a useful and widespread student service at the AMS, as well as making the Service more accessible.

AMS Tutoring provides free drop-in tutoring and tutoring by appointment. These sessions are staffed by friendly, helpful, and academically outstanding UBC students.

Responsibilities:

• Assist with management of tutors, including hiring, training, and scheduling
• Maintain communication with tutors and students through email
• Survey design, data entry and analysis
• Market and represent AMS Tutoring at promotional events
• Hold regularly scheduled office hours
• Coordinate the hiring and training of Tutoring Supervisors and Tutors
• Assist in planning and executing events providing peer academic assistance (exam review sessions, online concept tutorials, etc.)
• Assist with regular updates of the AMS Tutoring website, calendar
• Assist with the tracking and administration of payroll for all group and appointment tutors
• Liaise between AMS Tutoring and group tutoring locations as needed
• Represent the Tutoring Coordinator at meetings as needed
• Other duties as assigned from time to time

Qualifications:

• Must be a currently registered UBC Student
• Enthusiastic team player with strong work ethic
• Experience in working with different personalities and backgrounds
• Transparent and clear communicator
• Strong leadership and organizational skills
• Able to work independently with minimal supervision
• Background in academic involvement and educational/learning programs is an asset
• Innovative and creative with an interest in improving the Service

Eligibility: Must be a currently enrolled student at UBC Vancouver, eligible for the Work Learn program.

Experience Level: Current Students in an Undergraduate Program, Current Students in a Masters Program, Current Students in a PhD Program

To Apply:

Please submit your resume and cover letter. Applicants are strongly encouraged to submit a cover letter that explains their interest in the role and how their previous experience makes them a good candidate.

At the AMS, we believe that a diverse workforce enriches our organization and we value individual life experiences, knowledge, and self-expression that different people bring. We actively seek to create an environment where all employees, regardless of their background, race, ethnicity, gender, age, sexual orientation, disability, or any other characteristics, feel valued, respected, and empowered to contribute their best.

We warmly welcome and encourage individuals from any underrepresented group to apply for this position. We are dedicated to maintaining fair and inclusive practices in our hiring, promotion, and professional development processes to create the necessary conditions for a rewarding career.

Due to the large volume of resumes we receive at the AMS, we are only able to contact those we are interested in interviewing and cannot reply to email/phone/walk-in inquiries regarding application status.