Assistant to the Dean

Athabasca University's Faculty of Humanities and Social Sciences is currently recruiting for the position of Assistant to the Dean.

The Faculty of Humanities and Social Sciences is the largest Faculty in Athabasca University and offers a wide range of online courses and programs in the areas of education, humanities, interdisciplinary studies, and social sciences.

The Position:

Reporting to the Faculty Manager, Faculty of Humanities and Social Sciences (FHSS), the Assistant to the Dean is responsible for the management and coordination of the flow of information and activities within the Dean's office. This includes administrative support to the Dean, Associate Deans, and Faculty Manager on a range of strategic and operational matters, contributing to the coordination and implementation of the FHSS operations.

The incumbent is expected to demonstrate initiative and be capable of working independently and with minimal supervision. This position requires a high degree of confidentiality, diplomacy, and discretion. The incumbent must have exceptional critical thinking and written and communication skills.

Exceptional organizational, analytical, investigatory, negotiating, and problem-solving skills are required, as is technical aptitude to use computer programs and databases.

The Assistant to the Dean maintains professionalism, including sensitivity to confidential information and documentation.

Qualifications:

• A post-secondary degree with a minimum of three years' senior administrative experience with two years' supervisory experience in a distance education environment. An equivalent combination of education and experience may be considered.
• Strong familiarity with the Centres, Programs, and administrative processes in the Faculty of Humanities and Social Sciences.
• The ability to work closely with the Dean and the Faculty Manager on a variety of issues and in a range of situations.
• Outstanding interpersonal, verbal, and written communication skills as well as excellent organizational, time-management, and administrative skills.
• Must be able to deal effectively with change management issues that arise as a result of organizational change.
• Strong critical thinking and decision-making skills.
• Extensive knowledge of relevant administrative policies and procedures.
• Must have excellent computer skills and proficiency in the use of University's computer systems, software, and internet applications, including for example, Cognos, AUCTS, Banner Student, Banner HR, Banner Finance, Microsoft Office (Word, Excel, PowerPoint), and Office 365 is a definite asset.
• The willingness and ability to learn to use additional software packages as needed to fulfill the responsibilities of the role is essential.
• The ability to deal effectively with a varied, demanding schedule, multi-task, and maintain accuracy while meeting deadlines and cope in an interruption driven environment.
• Ability to work effectively under pressure, set priorities in relation to own work, and delegate/allocate tasks as required.
• Ability to be analytical, detail-oriented, flexible, and decisive, and to analyze and resolve specific problems in a timely fashion is important.
• Ability to work in a team environment.
• The ability to work independently, prioritizing and re-prioritizing simultaneous projects.
• Ability to respect and maintain confidentiality is a must.

A detailed job description can be viewed at: Assistant to the Dean

For more information regarding this position, please contact Krista Morland, Faculty Manager, at kristam@athabascau.ca