Assistant Purchasing Manager

Job Description

Job Title: Assistant Purchasing Manager

Salary: £40,000

Holiday: 28 days holiday inclusive of bank holidays

Benefits: Optional contributory statutory pension; Free onsite parking; free onsite gym.

Place of Work: Pepe’s Head Office, Unit 3, Olds Approach, Watford, Hertfordshire, WD18 9RU.

NO FLEXIBLE WORKING AVAILABLE

Working Hours: Monday - Friday 09:00 – 17:00

Reporting to: Purchasing Manager

Experience: Minimum of 4 years of relevant experience in either food purchasing and/or food supply chain.

Skillset: Essential – high level of proficiency in Microsoft Excel, Word and Outlook.

Job Summary

Pepe’s Piri Piri (Pepe’s) is the leading Piri Piri chicken franchise in the UK with over 220 franchised stores nationwide. The Assistant Purchasing Manager will be working directly with the Purchasing Manager to ensure the supply chain of products from manufacturers to stores through the Pepe’s Approved Supplier network. They will also be responsible for additional projects on a weekly basis that ensure network compliance with Pepe’s food related systems.

Responsibilities to Include:

1. Supply and distribution

• Take orders from Pepe’s Approved Suppliers and place these with Pepe’s approved manufacturers. Ensure all orders are tracked through from request to delivery.
• Ensure invoices have been paid on all Supplier stock requests.
• Review stock levels of Pepe’s Approved Suppliers on a weekly basis to ensure they maintain minimum stock levels.
• Create weekly reports to demonstrate stock levels holding above minimum levels.
• Daily management of the Pepe’s Food Service email box.
• Analyse monthly sales reports from Pepe’s Approved Suppliers.
• Check ordering portals to ensure only approved products are shown.
• Create monthly reports to show stock levels and order requirements of all Pepe’s manufactured products.
• Place monthly orders for Pepe’s central depot with manufacturers, ensuring all orders are tracked through to delivery.
• Analyse weekly stock reports from Pepe’s central depot to ensure minimum stock levels at all times.
• Ensure only approved ingredients are supplied to stores by reviewing sales and ordering portals weekly.
• Build strong working relationships with suppliers including setting up and recording minutes of monthly review meetings.
• Communicate any changes in store details to relevant suppliers and distributors.
• Manage the application and approval process of any store requests for supply of approved products.
• Process changes in store ownership, informing all stakeholders of relevant changes.
• Assist stores and Franchisees daily with any product or ingredient issues.

• Quarterly review of all Approved Products spec sheets to ensure no changes to allergen or nutritional information.
• Oversee software systems that track and support all Approved Product Nutritional and Allergen Information.
• Ensure all recipes are up to date and stored on approved software systems.
• Assist Area Managers with compliance with food related systems, processes, policies, and all Food Safety and Health Safety requirements across stores.
• Ensure stores only use approved products and ingredients.
• Maintain and update the Approved Ingredients list for stores and Approved Suppliers.
• Resolve customer queries on technical enquiries related to allergens and nutritional information.
• Draft all memos from Food Service that are sent to Franchisees.

• General support as required to the Head Office Operational Team, covering annual leave, sickness, and other absences.