Assistant Manager, Design & Construction - Brockville Board Office - 1.0 FTE

The Upper Canada District School Board (UCDSB) is committed to equity in employment. As an equal opportunity employer, we are dedicated to establishing a qualified workforce that reflects the diverse population we serve. The UCDSB provides accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs. This will be facilitated upon receiving an interview and can be arranged by contacting Human Resources at askuchr@ucdsb.on.ca.

Position: Assistant Manager, Design and Construction

Salary: $90,662.00 - $117,854.00, commensurate with experience.

Type: Full-time, Permanent, 1.0 FTE (35 hours per week)

Location: Brockville Board Office

Job Summary:

Under the supervision of the Manager, Design and Construction, the Assistant Manager is responsible for a subsection of the Board’s capital projects, including both new builds and major renovations to existing infrastructure, and provides leadership and management to departmental staff. Projects are delivered through Board Project Managers as well as external contractors/consultants.

Qualifications:

Formal Education and/or Certification(s):

1. Minimum: 2 to 3 years Specialized Community College or a University degree in business and/or engineering-related discipline.

Years of Experience:

1. Minimum: 5 to 6 years.

Knowledge:

1. General and specific knowledge of business administration (e.g., accounting, budget management, project management).
2. Mechanical disciplines.
3. Building and Fire codes, health and safety, and small drinking water systems.
4. Understanding of statutory constraints applicable to school operations and design and construction.
5. Ministry requirements related to design and build.
6. Knowledge of local administrative and regulatory environment for multiple jurisdictions.
7. Knowledge of legal context relating to property matters.

Competencies:

1. Ability to manage large and complex projects.
2. Ability to manage budgets and operate electronic spreadsheets.
3. Ability to author business cases for funding applications.

Interpersonal Skills:

Communications occur daily with employees within the department and managers, and on a weekly or monthly basis with employees in other departments, suppliers, sales representatives, clients, internal executives, external stakeholders, government representatives, and professional advisors. The assistant manager may be called upon to speak to the media on behalf of the Board. A range of interpersonal skills are used to perform activities such as coaching, communicating complex information (e.g., business cases), listening to staff’s project issues, negotiating, and presenting.

List and Brief Description of Specific Duties:

Planning:

1. Assists in the development of multi-year departmental workplans within the constraints of funding agreements, ministry and board policies, and capital asset data.
2. Develops annual workplans composed of capital projects designed to meet the current and long-term needs of the Board.
3. Maintains capital asset management and project management systems designed to ensure up-to-date asset inventory for Board and Ministry use.
4. Participates in budget planning for the overall department and assists project managers in establishing, managing, and reporting on project budgets.
5. Works with consultants, staff, and stakeholders to assess needs and develop studies and concepts for addressing those needs.
6. Completes reporting and other requirements associated with Board and Ministry requirements.
7. Engages with municipal, provincial, and other staff in planning and developing capital assets.
8. Assists schools and departments in assessing near-term and future capital needs and appropriately planning measures to address those needs.
9. Identifies needs for major capital projects and develops proposals for submission to Ministry capital programs.
10. Ensures appropriate documentation of projects, budgets, and capital asset information.

People Leadership:

1. Assists in management of departmental staff.
2. Provides regular support to Project Managers.
3. Assists in the development of growth and succession plans for the department.
4. Provides coaching to departmental staff on technical, administrative, and leadership elements of work.
5. Communicates proactively with internal and external stakeholders in response to needs and to inform them about the status of capital assets and projects.

Program, Policy and Procedure Development:

1. Assists in the development and implementation of tools, templates, procedures, and processes for ensuring alignment with statutory, regulatory, and policy requirements.
2. Implements new standards related to the department.
3. Makes informed recommendations for Board policy and procedure based on evolving requirements.
4. Manages risks related to Board capital assets, ensuring timely identification and risk response to ensure safe facilities.

Operations:

1. Manages large and complex projects including developing business cases for new facilities and projects, including new schools.
2. Oversees projects and attends meetings with internal departments and teams (e.g., architects, engineering, cost consultants) to discuss a wide range of projects and issues.
3. Conducts on-site project inspection from project initiation through to project close.
4. Ensures compliant procurement processes.
5. Works with legal counsel on matters related to construction and property.
6. Continually liaises with planning department to identify facility capacity pressure and respond by assisting schools with informed suggestions.
7. Responsible for Board energy management systems and improving energy efficiency and carbon footprint.
8. Responsible for ensuring a Board-wide water testing program for lead and water quality is in place and appropriate reporting is completed.
9. Responsible for elements of procurement and contract management.

Physical, Visual and Auditory Concentration:

Physical effort may include fine finger/precision work at the computer and sitting for extended periods. Occasionally, may be required to stand, walk, climb (e.g., ladders), bend, drive, and lift objects weighing between 10 and 25 pounds. Visual concentration may include reading a computer screen to proofread documents and review specifications and drawings. Auditory concentration may include cell phone communications and listening in meetings.

Environmental Working Conditions:

The position works in an office environment and is occasionally exposed to noise, limited ventilation, hazardous substances, and extreme weather when driving. During on-site inspections, the incumbent may work at heights and in restricted/confined spaces. There is a requirement to use personal protective equipment and follow all occupational health and safety legislation when on site.

Complexity:

The position assists in effectively managing multi-million-dollar annual funding envelopes and finite structured grants to ensure projects are on schedule, on budget, and of high quality.

Accountability and Decision-Making:

Under the supervision of the Manager, the Assistant Manager generally has the authority to replace staff, prepare a Capital Plan, and approve projects within the year’s capital funding or other funding envelopes.

Development and Leadership of Others:

The Assistant Manager is responsible for supervision of 5-7 staff members (Project Managers) and may provide guidance, direction, project leadership, performance management, and task delegation.

Ability to travel to meet the needs of the district is required. Travel throughout the district will make up 20% to 30% of the work week.