Assistant Event Coordinator

Department: Hustle Notice Biz

Location: Hamilton, ON

Compensation: $17.75 - $25.00 / hour

Description

Job Title: Assistant Event Coordinator

Location: Hamilton, ON

Department: Events

Reports To: Event Manager

Job Overview:

We are seeking a highly organized and detail-oriented Assistant Event Coordinator to support the planning and execution of various events. The Assistant Event Coordinator will work closely with the Event Manager and the event planning team to ensure the smooth execution of events, from initial concept through to completion. This is an excellent opportunity for someone passionate about event management and looking to further their career in the events industry.

Key Responsibilities

• Communicate with vendors, suppliers, and service providers to secure quotes, contracts, and ensure timely delivery of services.
• Help manage guest lists, invitations, RSVP tracking, and seating arrangements.
• Provide on-site support during events to ensure everything runs smoothly.
• Coordinate with various teams and stakeholders to ensure that all event requirements are met.
• Assist with event budgeting and maintaining financial records, ensuring adherence to budgetary constraints.
• Handle event-related inquiries and provide excellent customer service to clients and attendees.
• Create and distribute event timelines, schedules, and run-of-show documents.
• Maintain event supplies and equipment inventory, ensuring everything is in good condition.

Skills, Knowledge and Expertise

• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills.
• Ability to work effectively in a team and collaborate with multiple departments.
• Flexibility and ability to adapt to changing priorities.
• Proficient in Microsoft Office Suite and event management software (preferred).

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and holidays
• Opportunities for professional development and advancement