Assistant Event Coordinator

Company Description

About Us: At Catch Vibe Voice, we’re not your typical call center. We’re a dynamic team of passionate individuals dedicated to infusing every interaction with energy, enthusiasm, and empathy. From handling customer inquiries to driving sales, we bring a fresh, vibey approach to every conversation.

Job Description

Job Title: Assistant Event Coordinator

Location: Hamilton, ON

Job Type: Full-time

Reports To: Event Coordinator

Job Summary: We are seeking a highly organized and energetic Assistant Event Coordinator to support the planning and execution of various events. The ideal candidate is detail-oriented, proactive, and passionate about event management. This role involves assisting in event logistics, coordinating vendors, handling administrative tasks, and ensuring smooth event operations.

Key Responsibilities:

• Assist in planning and organizing events, including corporate functions, conferences, weddings, and community gatherings.
• Manage event-related administrative tasks, including contracts, invoices, and permits.
• Support marketing efforts by updating event materials, social media, and promotional campaigns.
• Help with event setup, registration, guest check-in, and on-site logistics.
• Communicate with clients to understand their needs and assist in delivering a seamless event experience.
• Monitor event budgets and track expenses to ensure cost efficiency.
• Conduct post-event evaluations and provide feedback to improve future events.
• Troubleshoot issues that arise during events and provide quick solutions.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent verbal and written communication abilities.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and event management software is a plus.

Benefits:

• Competitive salary ($40,000 - $49,000 per year).
• Growth opportunities within the company.
• Comprehensive benefits package.
• Supportive and collaborative work environment.

Seniority level: Entry level

Employment type: Full-time

Job function: Management and Manufacturing

Industries: Strategic Management Services