Assistant Controller

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closes in 12 days (Mon, 30 Sep)
full time • $75,800 - $82,000

JOB POSTING - ASSISTANT CONTROLLER

(Please pay additional attention to Application Information, as the section provides a clear recruitment timeline for this position)

ABOUT THE ROLE

AMSSA (Affiliation of Multicultural Societies and Service Agencies of BC) is looking for an Assistant Controller to make crucial contributions to the organization’s finance and finance-related decisions. The Assistant Controller acts as the gatekeeper for AMSSA’s compliance with financial regulations, custodian for AMSSA’s financial operations, advisor for AMSSA’s financial strategies and funding, project coordinator with the Executive Team and Finance Team to ensure that AMSSA is on track for key stages in the financial cycles, and creator for essential documents and statements used for budgeting, auditing, reporting, and presentations.

The Assistant Controller reports to the Chief Executive Officer and receives directions from the Accounts Manager. Once the Assistant Controller becomes familiar with AMSSA’s financial functions, expanded scope and responsibilities will be assessed and considered.

WHAT YOU WILL BE DOING

• Strategic Collaboration: Partner with the Chief Executive Officer and Executive Team to execute financial strategies and mitigate financial risks.
• Coordinate Financial Reporting and Budgeting: Coordinate with the Executive Team and Finance Team to ensure that financial reporting and budgeting are completed on time. This includes supporting the Account Manager and ensuring that the Executive Team has the required information.
• Prepare and Monitor Budget: Prepare and record annual and periodic budgets, including budgets for funding proposals, capital, rent and subscription allocations. Monitor project and program expenses.
• Financial Audits: Manage the annual audit process, prepare the year-end documentation, and work with external auditors.
• Compliance: Ensure financial services are delivered in compliance with federal and provincial regulatory requirements, funder requirements, and AMSSA’s policies and procedures.
• Financial Operations: Monitor and process accounts receivable, accounts payable, cash flow, funding claims, general ledger, taxes, payroll, and other financial services.
• License Management: Manage applications and renewals of licenses required for AMSSA’s operations and insurance coverage.
• Assist Financial Reporting: Support the Accounts Manager in preparing and consolidating financial statements, analysis reports, claims, cash flow forecasts, presentations, reports, while maintaining accurate records and funder files.
• Payroll Support: Support processing payroll and answering employee queries.
• Human Resources Support: Assist with employee benefits, employee records, and HR policies and procedures.

DESIRED QUALITIES

• Master Planner: Demonstrate exceptional organizational, time-management, and project-management skills. Can coordinate multiple projects and priorities simultaneously and expertly.
• Exceptional Communicator: Demonstrate excellent written and verbal communication skills in English, with a strong ability to write, edit, and articulate niche financial, accounting or HR information into understandable language for others.
• Dynamic Leader & Team Player: Showcase confidence with leadership and all stakeholders, driving success through teamwork and initiative.
• Great Attention to Details: To ensure a high degree of accuracy for AMSSA’s finance, compliance and reviews.
• Integrity & Confidentiality: Commit to maintaining the highest standards of confidentiality and integrity in all professional endeavours.
• Take initiative: Self-motivated, comfortable with making sound recommendations, and proactive in finding solutions or improvement.
• Logical and Analytical: To interpret financial data accurately, ensure precise financial reporting and allocation budgets effectively.
• Adaptable: To respond to shifting priorities, requirements, new funding, and new members.
• Respectful: Respect what others have to offer within their own context of life experiences, opening hearts and minds to always listening and learning.
• Embrace Diversity: Value and embrace diversity, collaborate effectively with individuals with diverse backgrounds and abilities. Lived experience as an immigrant or newcomer to Canada is welcomed.

REQUIRED KNOWLEDGE AND SKILLS

• Financial and Accounting Expertise: Demonstrate a deep understanding of financial management practices, accounting principles, funding requirements and compliance considerations in Canada, especially for non-profit organizations.
• Microsoft Productive Software: Advanced proficiency in using Microsoft Excel, Word, Outlook, Teams, and SharePoint.
• Accounting, Payroll and HR Software: Proficient in using Humi, QuickBooks, and ADP.

REQUIRED EXPERIENCE, QUALIFICATIONS AND STATUS

• 3+ years of relevant experience in finance management, accounting, payroll, financial audits, and budget-related tasks.
• Education in a relevant field(s), such as Business Administration, Accounting or Finance.
• Experience with QuickBooks is essential.
• Must be able to clear Criminal Record Check upon hire.
• Must be legally able to work in Canada.
• CPA designation or working towards CPA is preferred, though not required.

WORKING CONDITIONS

• This position is Full-time, Monday to Friday, 35 hours per week.
• You will be expected to work in-office, located at Suite 2308, 4720 Kingsway, Burnaby, BC, V5H 4N2. Hybrid work can be discussed after completing the probationary period.

ABOUT AMSSA

AMSSA is a unique province-wide association that strengthens over 90 member agencies and hundreds of community stakeholders who serve immigrants and newcomers, and build culturally inclusive communities. AMSSA experienced exponential growth and moved into a new office in Metrotown. For further information, please visit https://www.amssa.org/about/.

BENEFITS AND PERKS

When you join AMSSA, you can expect:

• Above Standards Time-Off Entitlement:
  • Prorated 20 days of paid vacation and 12 paid sick days per year.
  • 1 day of paid Religious & Cultural Observance Day Off to honor and celebrate diversity.
  • Paid holiday closure between Christmas and New Year’s.
• Group Benefits: After 3 consecutive months of employment.
• Matching Group RRSP: Up to 3% after one consecutive year of employment.
• Cell Phone Plan Reimbursement: Receive up to 75% of reimbursement of your basic monthly cell phone plan used for work purposes.
• Discount to Local Fitness Facility.
• Professional Growth: Support for attending conferences around Metro Vancouver and British Columbia for further development.

APPLICATION INFORMATION

If this opportunity appeals to you, please apply with your resume and cover letter.

This posting will remain open until filled. Successful candidates can expect the following recruitment timeline after their application:

• August 12 th and August 19 th, 2024 - Phone screen interview for invited applicants.
• September 11 th and 17 th, 2024 - First round of in-person interviews for invited applicants.
• September 20th onward - Second interviews for invited applicants and hiring decision.

AMSSA believes that diversity is the cornerstone of excellence within our team and mirrors the community we serve. We warmly invite candidates of all genders, ethnicities, cultural backgrounds, sexual orientations, and abilities to apply. Committed to an accessible recruitment journey, AMSSA ensures a barrier-free experience. Should you be approached for a job opportunity, please contact eugene@engagedhr.com if you require accommodations.

We thank all those who apply but only those applicants who are selected for an interview will be contacted. We look forward to hearing from and connecting with you!

How to Apply:

Please mention you saw this posting on WorkInNonProfits.ca.