Asset Systems Coordinator

Job Description

Asset Systems Coordinator

Competition Number: 25/08

Posting Scope: Internal / External

Posted Date: January 23, 2025

Closing Date: February 13, 2025, 4:30 PM PST

Department: Engineering & Public Works

Posting Type: Continuous (Regular Full-Time)

Work schedule: Monday to Friday (35 hour work week)

Salary: $48.05 per hour, Pay Grade 14

Job Code: 4425

Employee Group: This is a CUPE Local 50 position

Number of Vacancies: 1

Are you passionate about asset inventories and preventative maintenance? Are you eager to work in a progressive, dynamic environment? The City of Victoria is looking for a detail-oriented Asset Systems Coordinator to join our Asset Management Team. In this role, you’ll work with asset owning groups at the City of Victoria to support the implementation and maintenance of our asset inventory and maintenance management software.

Our ideal candidate is an enthusiastic self-motivator with a strong GIS background, who strives to solve problems and connect with staff at all levels of the organization. In this position, you will act as a strong and effective communicator with internal stakeholders and provide valuable cross-departmental training and support. If this opportunity aligns with your skills and interests, we look forward to receiving your application.

POSITION FUNCTION

Coordinate and participate in the ongoing maintenance, continued enhancement, and upgrades of the City’s asset management systems.

KEY DUTIES

1. Review and analyze asset management processes and systems; liaise with City departments to determine business requirements and enhancements to asset management systems and databases.
2. Coordinate and support populating and maintenance of asset data and relationships in operations/asset management and mapping systems.
3. Develop and/or perform quality assurance procedures to identify data discrepancies between data sets that support the asset management systems.
4. Respond to public and staff inquiries regarding asset information and asset management activities.
5. Develop, manage, and coordinate corporate asset management system integrations with other corporate databases to meet integrated corporate objectives.
6. Develop complex queries to import or extract spatial and non-spatial data and convert to other formats for internal and external clients and agencies.
7. Perform testing procedures on system modifications; document changes, procedures and problems.
8. Consult with software providers for possible program enhancements and future developments; provide guidance and training to user staff; develop end user documentation; maintain and control end user system security; represent City on corporate projects and committees as required.
9. Perform related duties where qualified.

INDEPENDENCE

Work is generated by annual objectives, system requirements and requests for service or as assigned by supervisor. Work is reviewed upon completion. Problems such as deviation from established procedures are referred to supervisor.

WORKING CONDITIONS

Physical Effort: Sit with arms unsupported while keyboarding. (often)

Mental Effort: Long periods of intense concentration while dealing with computer files. (frequent)

Visual/Auditory Effort: Focus on a variety of small print or details and computers for long periods. (frequent)

Work Environment: Office.

KEY SKILLS AND ABILITIES

1. Organize and prioritize work.
2. Understand and apply the principles and methods of database analysis and management of operations management, asset management and geographic information systems.
3. Advanced level operation of current City advanced specialty software, including Cartegraph and ESRI.
4. Provide technical guidance and advice to user departments.
5. Research and analyze needs and facilitate meetings and workshops.
6. Create procedural documentation.
7. Maintain accurate records.
8. Establish and maintain effective working relationships.
9. Represent the City to the public and outside agencies.

QUALIFICATIONS

Formal Education, Training and Occupational Certification: Technical School diploma including advanced courses in database management, asset management, and/or GIS. (2 years)

Experience: 4 years of related experience with asset management systems, mapping and GIS or an equivalent combination of education and experience.

OTHER: May be requested to substitute in a more senior position.

To apply for this opportunity, you will need to create an online profile or log back into our career portal at www.victoria.ca/jobs - only online submissions will be considered. All applications must be submitted online by 4:30 pm on the closing date noted on the posting. Please be prepared to provide proof of qualifications as outlined in your resume.

The City of Victoria is committed to integrating equity, diversity, inclusion, and accessibility into our programs, policies, spaces, and services. Our goal is to cultivate a diverse and inclusive workforce that reflects the community we serve and aim to become. Individuals who are Indigenous, racialized, immigrants, persons with disabilities, 2SLGBTQIA+, or facing any additional barriers are encouraged to apply. Accommodations will be available upon request throughout the application and selection process.

If you require assistance, please email us at careers@victoria.ca.